Executive Assistant - Grande Prairie, Canada - Grande Prairie Public School Division

Grande Prairie Public School Division

Verified Company

Grande Prairie, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Executive Assistant Position

Full-Time

The Executive Assistant is responsible for the efficient office operations, under the direction and supervision of the Executive Director.

The Executive Assistant must possess the competencies of professionalism, accountability, strong oral and written communication, organization, time management, resourcefulness, the superior ability to deal with people in a positive, tactful and professional manner.

Degree, diploma or certificate in administration, business or office administration or related field.

Proficiency with technology and web-based platforms.

Other combinations of applicable education, training, and experience, which provide the knowledge, abilities, and skills necessary to perform the position may be considered.

Provide daily administrative support to the Executive Director to ensure effective operation of the consortium.

Provide support to contracted and seconded staff as required.

Management of the office including receptionist duties, organization of materials, receive, review and distribute incoming mail, management of paper and electronic documents and files, as well as resource and supply purchases.

Management and coordination of office software, technology support and maintenance with external vendors

Logistical planning for and assisting with meetings, including minute taking.

Provide programing supports as directed by the Executive Director, such as:
create and manage speaker/facilitator contracts and/or agreements and maintain ongoing communication with speakers/facilitators as liaison with the consortium.

coordinate all aspects of a learning opportunity event from initial data base set-up to final participant reports, including hosting of events.

contact suitable presenters, organize learning opportunities/programs and negotiate contracts on an as-needed basis.

manage and maintain reporting, including, providing program data analysis and reporting of professional learning opportunities.

Manage and maintain on-line payment system, (i.e. credit card processing).

Provide public relations service to partners, stakeholders, presenters, and others as directed by the Executive Director.

To accept other delegated responsibilities at the discretion of the Executive Director.

About the NRLC

Northwest Regional Learning Consortium (NRLC) is one of 7 consortia in Alberta established to support regional and provincial professional development needs for all those who influence student learning.

NRLC is governed by the College of Alberta School Superintendents (CASS) and is responsive to the needs of school authorities in its role of creating professional learning opportunities in an ongoing, coordinated and cost effective manner.

Our mission is "Partners in Adult Learning for Students' Sake" and we provide a wide range of learning opportunities for school jurisdictions, private, charter and band-operated schools in Northern Alberta.