Administrative Assistant - Toronto, Canada - CODEWORK IT SOLUTIONS INC.
3 weeks ago
Description
Work Term:
Permanent
- Work Language: English
- Hours: 37.5 hours per week
- Education: Bachelor's degree
- Experience: 1 year to less than 2 years
Work setting:
- Willing to relocate
Tasks:
- Arrange and coordinate seminars, conferences, etc.
- Supervise other workers
- Train other workers
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and coordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Train, direct and motivate staff
- Respond to employee questions and complaints
- Plan, develop and implement recruitment strategies
- Plan and control budget and expenditures
- Oversee the preparation of reports
- Oversee development of communication strategies
- Oversee the classification and rating of occupations
- Negotiate collective agreements on behalf of employers or workers
- Manage contracts
- Manage training and development strategies
- Establish and implement policies and procedures
- Conduct research
- Assign, coordinate and review projects and programs
- Organize and administer staff consultation and grievance procedures
- Perform data entry
- Provide customer service
- Advise senior management
- Oversee the analysis of employee data and information
- Work with the marketing department to understand and communicate marketing messages to the field
- Plan, organize, direct, control and evaluate daily operations
Supervision:
- 1 to 2 people
Computer and technology knowledge:
- MS Excel
- MS PowerPoint
- MS Word
- MS Windows
Transportation/travel information:
- Willing to travel
Work conditions and physical capabilities:
- Fastpaced environment
- Tight deadlines
- Repetitive tasks
- Attention to detail
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