Assistant to Vp Communication and External Relations - Montréal, Canada - McGill University

McGill University

Verified Company

Montréal, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position Summary:

Work directly with the Vice-Principal, Communications and External Relations (CER) to administer logístical matters, particularly with respect to the Vice-Principal's meetings and correspondence with internal and external stakeholders including university colleagues, senior government officials, corporate and NGO partners, diplomats, representatives of international organizations, senior colleagues at other universities, etc.

Primary Responsibilities:

Liaise with contacts in the offices of other senior university leaders, government officials, external partners, etc.
Anticipate and deliver support (schedule, logístical arrangements, travel, etc.) to allow the VP to optimally advance McGill's communications and external relations portfolios.
Plan schedules with a view to prioritizing events and meetings, reschedule and defer meetings as required, refer requests and inquiries to other offices for prompt attention and ensure followup, and generally help ensure that the VP's time is wellmanaged.
Collaborate in the organization of luncheons, receptions and other events.
Understand the multiple issues and files involving the VP and senior colleagues, and make timesensitive, proactive judgments about how these may be advanced within a demanding schedule.
Work closely with the CER team and other McGill offices to gather and synthesize information for the VP, and prepare briefings and backgrounders for the VP's review.
Through continuous contact with other McGill offices (e.g. those of the Principal, Provost, Deans, Executives, etc.) and CER colleagues, efficiently manage the flow of information to the VP and ensure that items requiring the Vice-Principal's timely attention are rapidly addressed.
Follow up on action items stemming from meetings and other events.
Draft/review correspondence, briefing notes, project reports and other documents as requested by the VP.

Minimum Education and Experience:

DEC III 3 Years Related Experience

Other Qualifying Skills and/or Abilities