Supervisor of Administrative Services - Kelowna, Canada - Community Living BC

Community Living BC

Verified Company

Kelowna, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

_We are proud to be selected as one of __B.C.'s Top Employers once again_
__

If you are looking for an opportunity to contribute your experience, knowledge, and passion in a meaningful way, CLBC is the place for you

Community Living British Columbia (CLBC) is a Crown corporation responsible for arranging supports and services for adults with developmental disabilities and their families.

CLBC staff strive to advance the vision of _Communities of belonging, lives with connection_.

Visit our Careers at CLBC page to learn more about working at CLBC, what we offer, and tips for the interview process.

The Role:

As a Supervisor of Administrative Services at CLBC, you are responsible for developing, organizing and supervising financial and administrative functions related to the team.

Key responsibilities include:

Directly supervising 16 administrative support staff within the office or satellite locations
Assigning and reviewing workload priorities, accuracy, timeliness and progress
Resolving work priority conflicts to ensure efficient and effective service delivery
Tracking and monitoring contract expenditures and liaising with CLBC Accounts and service providers
Providing job training and orientation to administrative support staff
Providing financial support, budget tracking and processing of all expenses for Community Council
Maintaining furniture and equipment inventory and arranging for disposal, maintenance, and cleaning of furniture and equipment, as well as identifying where repairs, replacements or upgrades are required
Advising on and interpreting Collective Agreements and other human resource policies for administrative staff; ensuring Collective Agreement provisions are administered according to policy, and assisting the manager in these areas as needed
Participating on project teams involved in the development, testing and maintenance of new business processes
Participating in meetings and on various committees
May provide confidential administrative support to the Manager and Director of Regional Operations

This is a great role for an administrative professional with supervisory experience.

The ideal applicant has/is able to:

Demonstrated applied leadership experience, including motivating and managing employees
Develop and implement projects and/or programs and administer contracts and budgets
Clearly and effectively communicate at a level consistent with the group or individuals, with demonstrated patience and tolerance
Lead the development of group objectives and enhance the output of the group through collaborating with management and staff
A proven ability to demonstrate tact, diplomacy, and influence while supervising, directing and training staff
Establish and maintain positive and productive working relationships with colleagues and service providers
Excellent organization and time management skills

Qualifications:

Grade 12 diploma or equivalent education and the completion of a Business College or a Secretarial course or five years related experience, education and/or training in clerical or administrative support
Typing speed: 50WPM minimum
Supervisory experience

Travel Minimal travel required throughout the Southern Interior region, occasional overnights.

Additional Info:

Team:
Kelowna Local 1

Status/Term:
Auxiliary. Anticipated 70 hours bi-weekly to October 16, 2026. Regular-status staff can fill this position as a temporary assignment.

Classification/Salary:
Clerk R1- Position starts at $31.37 per hour plus 1% and additional temporary market adjustments.

_ The health and safety of our team and communities is paramount to CLBC. Accordingly, we require anyone joining our team to provide proof of full COVID-19 vaccination._
**Closing date: December 4, 2023