Administrative Assistant - Vancouver, Canada - FPInnovations

FPInnovations

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

At FPInnovations, we don't just offer jobs, we offer career opportunities that will allow you to significantly contribute to the Canadian forest industry.

We rely on the outstanding expertise of over 330 employees to support our member companies and the industry.

You can look forward to:

An organization in the midst of a transformation that focuses on agility and innovation
Working with dedicated and passionate people
Support in achieving your professional goals
Hybrid telework policy
Monday to Friday work week with flexible scheduling options
Access to a full selection of extended benefits and vacation eligibility from day one
Flexible retirement investment plan with employer and employee contributions (Up to 7% from the employer)
14.5 paid statutory vacation days
Salary top up for parental leaves

DESCRIPTION

Under the supervision of the VP, Business Development, the Administrative Assistant will provide administrative and operational support to the VP BD and the Director, Industrial Partnerships. The incumbent will also support the general administrative needs of the Corporate Secretary.
RESPONSIBILITIES
Produce documents, including letters, contracts, research reports, presentations, spreadsheets, etc. (writing, reading, correcting, formatting and finalising documents).
Organise and follow up on meetings of various committees: send invitations, make reservations, ensure facilities and supplies are in place, and document, distribute and maintain minutes and associated materials
Design, maintain and manage computerised filing systems for documentation (SharePoint)
Provide administrative support to the VP, including managing schedules, travel, expense accounts
Ensure timely flow of information to groups through the design, implementation and use of effective information management techniques, reporting and tracking of projects/tasks, creation of sharing tools
Advise department staff on internal resources such as forms, tools, templates, processes and procedures
Be a trusted safety collaborator; adhere to and sponsor safety and environmental rules and procedures.

QUALIFICATIONS

College diploma in administration or office automation;
Minimum of 5 years administrative support experience in a relevant field or equivalent combination of education and experience;
Expert level office skills and proficiency in Microsoft Office.

SKILLS

Proven ability to maintain a high level of confidentiality and integrity, and demonstrate good judgment;
Ability to propose and initiate tasks, to multitask and prioritise effectively, while working with mínimal supervision;
Strong organisational, communication, teamwork, and interpersonal skills;
Proven oral and written communication skills with high standards of quality in English and French (French is an asset);
Ability to produce and work with graphics and images (asset);
Resilience, adaptability to changing priorities.

FPInnovations is committed to the principle of equal access to employment