Supervisor of Purchasing and Administrative Services - Peterborough, Canada - Peterborough Victoria Northumberland and Clarington Catholic DSB

Peterborough Victoria Northumberland and Clarington Catholic DSB

Verified Company

Peterborough, Canada

4 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

SUPERVISOR OF PURCHASING & ADMINISTRATIVE SERVICES

Catholic Education Centre, Peterborough

35 hours per week

$73,695 - $86,700

Closing:
December 20, 2023 at 4:00 PM
- ________________________

WHO ARE WE?

At PVNC Catholic, more than 2,300 dedicated staff work together to develop the intellectual, spiritual, mental, physical and emotional well-being of more than 14,700 students in 30 elementary and 6 secondary schools.

We are committed to creating a school board that reflects the diverse communities we serve and to ensure an equitable and inclusive work environment.

We offer inclusive working and learning spaces in communities where you can live, work and thrive. Bowmanville, Courtice, Newcastle, Cobourg, Grafton, Campbellford, Peterborough and Lindsay are just some of the vibrant, diverse communities we serve.

PVNCCDSB recognizes that, consistent with the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), the Ontario Human Rights Code and the Canadian Charter of Rights and Freedoms, employment practices and procedures at all levels should reflect, demonstrate understanding of, and respond to a diverse population.

In our efforts to ensure an inclusive, diverse and representative workforce, we will value, promote and encourage the hiring of staff from under-represented communities.

WHAT YOU'LL BE DOING:

Everyday as the Supervisor of Purchasing & Admin Services, you will get the opportunity to utilize your relational, collaborative, and organizational skills to provide purchasing support to all areas of the Board.

We rely on our Supervisor of Purchasing & Admin Services to ensure all purchases of goods and services are conducted in compliance with regulatory requirements.

This role allows you to leverage your business acumen in procurement as you manage and communicate with suppliers while providing supervision over two administrative team members at the Board office.

PVNC Catholic offers you a competitive salary, extended health benefits and access to an employer-matched OMERS pension. Further information on the duties and responsibilities of this position are detailed below.

KEY RESPONSIBILITIES:

Reviews all purchase requisitions using purchasing experience and sound judgment to determine the appropriate acquisition process to ensure the schools and departments are receiving the best combination of price, quality, service and delivery.

Assembles information on specifications, usage patterns, market availability and prepares formal requests for quotation, tender or proposals. Evaluates competitive quotes, negotiates and prepares agreements with suppliers. Processes requisition to generate purchase orders to be forwarded to suppliers and schools sites on a daily basis.

Prepares, releases and awards RFX's (RFP, RFQ, RFT, etc) using eSolutions Group Bids & Tenders program. Maintains vendor performance reviews with Bids and tenders and coordinates with end users.

Prepares contracts and reviews specifications for all departments ensuring all required terms and conditions, contractual provisions and clauses required are included.

Maintains signed contracts and ensures they are communicated to all relevant parties to provide contract visibility and awareness. Supervises contract closing, extension and renewal.

Troubleshoots issues between schools/departments and suppliers to ensure timely supply of goods and services.

Assists staff in the preparation of Purchase Requisitions by obtaining product information, quotations and alternate sources of supply. Advises and recommends approved vendors to staff for the purchase of goods and services.

Develops, organizes and maintains files and records in accordance with the Boards' standardized filing system.

Provides training and support for all Board employees using a computerized purchasing database system.

Supervises the day-to-day operation of the Purchasing Card (P-Card) program to include set up of new card holders and "ghost" accounts and provide training and "help" support to card holders.

Ensures items processed are compliant with Board procedures.

Maintains updated database of all Board photocopier usage and reconciles against monthly invoice prior to payment.

Liaises with Accounts Payable to resolve supplier payment issues. Participates with accounting at year end close.

Maintains PVNCCDSB internal website for Purchasing and Plant Services with contract information, catalogues, courier, VISA card, online ordering and purchasing procedures in SDS.

Maintains Bids & Tenders system for purchasing and facilities for bids, contracts and performance reviews.

Administers school courier deliveries, including all regular mail deliveries and special requests for the movement of furniture and equipment between schools and central warehouse.

Administers operation of Board telephone systems, issuing any repair, alteration or requests for additional hardware.

Administers the disposal of obsolete equipment thro