- Supporting the office of the Marine Superintendent, North Coast in all aspects of the efficient operation of the department and other managers as requested
- Exercising good judgment in determining emergent issues and alerting the Marine Superintendent accordingly
- Determining the nature and scope of key issues and concerns, prioritizing and managing daily demands using sound judgements and decision-making
- Providing advice and administrative assistance to the Masters
- Arranging meetings, preparing agendas and information packages; recording and distributing minutes and bringing forward pertinent issues; conducting follow up to verify the prompt implementation of agreed-upon courses of action
- Maintaining/coordinating calendars, scheduling meetings, travel and accommodation
- Maintaining confidential files, documents and records
- Coding and verifying invoices, resolving discrepancies, and recommending payment
- Providing budgetary assistance by issuing, processing and tracking purchase orders; verifying and processing invoices and monthly variance reporting; assisting the Marine Superintendent with the yearly budget build
- Assisting the Marine Superintendent with approving expenses
- Monitoring, approving and submitting EZLabour for all Exempt Masters in the region
- Processing sea time requests and documentation for crew with respect to certificates and/or renewal of certificates
Administrative Assistant - Comox, Canada - BC Ferries
Description
Job Description
ADMINISTRATIVE ASSISTANT, FLEET OPERATIONS
Little River
The Opportunity
We are looking for a detail-oriented administrative professional to join our Fleet Operations team As part of this dynamic results-driven team, you provide high-level, efficient and confidential administrative support to the Marine Superintendent, North and the Fleet Operations Team.
The role
Reporting to the Marine Superintendent, North, you add value and are excited by key areas of oversight such as:
What you bring to the team
You take initiative, have strong organizational skills and operate with a high degree of professionalism. You have great communication skills and maintain strong relationships with both internal and external stakeholders. You bring 3-5 years in administrative support roles and are proficient in relevant office applications.
Additional training in office administration is considered an asset. Travel is required.
Join us
If this sounds like your next great career move, please submit your cover letter and resume by May 01.
Additional information
The target salary range: $48,000 - $60,000 per annum. The starting salary is determined based on the successful candidate's knowledge, experience and internal equity. Starting salary may exceed the target range on exceptional basis.
"We connect communities and customers to the people and places important in their lives"
At BC Ferries, our employees are our most important assets in delivering our commitment to customer safety, service and satisfaction. We support employment equity and diversity in the workplace and we encourage applications from all qualified individuals including women, visible minorities, Indigenous Peoples, persons with disabilities, persons of diverse sexual orientation, gender identity or expression (LGBTQ2S+), and others who reflect our ever-changing workplace.
We appreciate the interest of all applicants; however only those selected for an interview will be contacted.