Records Centre Coordinator - London, Canada - Thames Valley District School Board

Thames Valley District School Board

Verified Company

London, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Full time

Description

The Thames Valley District School Board (TVDSB) is the

fourth largest school board in Ontario and a major employer in one of Canada's fastest growing regions. Our inclusive and diverse board serves

83,000 students and employs nearly

12,000 staff across the City of London, Elgin, Middlesex and Oxford Counties, Chippewas of the Thames First Nation, Munsee-Delaware Nation and Oneida Nation of the Thames. We offer

competitive benefits including a pension program and comprehensive mental health and well-being support. Best of all, every role at TVDSB directly supports the success of children and families in

YOUR community. Join TVDSB to build each student's tomorrow, every day

August 03, 2023

Records Centre Coordinator (Full Time)

LOCATION:
Leathorne

BAND:
D

HOURS OF WORK: 8:30 a.m. - 4:00 p.m. (Subject to Article 15.01(b))

RATE OF PAY:
$ $24.98 per hour

DATE OF VACANCY:
May 23, 2023

JOB SUMMARY:

Reporting to the Records and Privacy Officer, the Records Centre Coordinator oversees the day-to-day operations of the TVDSB Records Centre, which issues official documentation to inactive students, and stores archives, assessments, and records from departments for the duration of their lifecycle.

QUALIFICATIONS:

Oversee the daytoday activities of the Records Centre;
Provide guidance to the Records Centre Assistant and Records Centre Clerk on questions related to transcripts and graduation requirements;
Ensure that any records issued by the Records Centre adhere to Ministry and Board standards;
Lead any complicated searches that may require escalation or the involvement of the Records and Privacy Officer, Superintendents, Senior Administration, and/or Principals;
Respond to requests from third parties for psychological or speech and language assessments, as well as requests from law firms;
Coordinate the shipment of inactive records to the Records Centre, ensuring that records are kept for their lifecycle, and obtaining destruction approval when necessary;
Keep inventory list up to date and accurate to include proper description, records series, and destruction dates;
Process transcript and other requests during busy periods (November to March);
Respond to Ontario Student Record requests from both internal and external schools;
Basic understanding of records management and privacy laws;
Complete historical requests; and
Other duties as required
Experience working within a secondary school environment and/or alternative and continuing education, dealing primarily with records and students
Experience working within TVDSB is an asset;
Experience in a coordinating role overseeing largescale, ongoing projects involving multiple departments is an asset
Experience creating graphs, charts, templates, etc. in Microsoft Excel

EXPIRY DATE:
August 13, 2023

_The Thames Valley District School Board is committed to equity and inclusion in the recruitment of qualified staff who reflect and support the diverse perspectives, experiences and needs of our students and school communities. The Thames Valley District School Board seeks to ensure that all recruiting processes are non-discriminatory and barrier-free and will provide accommodations to applicants in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Please inform the Human Resources team member indicated below of the nature of any accommodation(s) that you require._
**_We thank all applicants; however, only those selected for an interview will be contacted._