Us Tax Onboarding and Reporting Manager - Montréal, Canada - BNP Paribas

BNP Paribas
BNP Paribas
Verified Company
Montréal, Canada

2 weeks ago

Sophia Lee

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Sophia Lee

beBee Recruiter
Description
US TAX ONBOARDING AND REPORTING MANAGER (


JOB NUMBER:
OPS EML)

In a changing world, unprecedented challenges require unmatched talent. Join one of Montreal's Top Employers in 2023.

We are a dynamic and growing organization having its main establishment located in downtown Montreal and part of a leading international banking institution fully committed to building a more sustainable future.

Note that the position may be in the Canadian Branch of BNP Paribas or in one of its subsidiaries based in Montreal.


The position at a glance


The NA GMO Controls & Regulatory Oversight ITO Tax Operations department is responsible for establishing operational procedures and controls to comply with IRS, FATCA, and AEOI regulations relating to US tax information reporting.

ITO Tax Operations governs the maintenance of tax documentation (e.g. Forms W-8 and W-9, CRS self-certifications), withholding and remittance of taxes to US Treasury, and issuance of annual 1099, 1042-S, 945, 1042 reporting to both external clients and the IRS.

The group collaborates with BNP Paribas Corporate Tax to assess the impact of new tax legislative, and engages with transversal resources to develop plans to respond and/or comply with new regulations.

To the extent a new business process is required; ITO Tax Operations develops business requirements and ensures that IT and operational procedures are enhanced to support regulatory change.

The team is highly collaborative internally across BNP Paribas Corporate Institutional Banking Americas and externally with clients within the Bank.

ITO Tax Operations covers multiple business lines, functions, and regions within various BNP Paribas entities.

  • Results and Impact
  • Leadership and Collaboration
  • Client, Customer and Stakeholder Focus
  • Compliance Culture and Conduct

In detail

Responsibilities:


  • Monitor client onboarding and ensure that required tax documents are received
  • Validate tax forms using internal guidelines and IRS approved MD3 software
  • Manage client data and update tax information in internal onboarding repository systems
  • Assist with annual solicitation of expiring tax documents
  • Provide support for internal and external audits
  • Correspond with internal BNP Paribas divisions such as Due Diligence, Client Onboarding, and Static Data to assist with resolving client inquires and concerns
  • Adhere to regulatory changes by working with business and IT groups to enhance systems and procedures
  • Assist with production of year end 1099 and 1042S reporting
  • Support incoming front office and client inquiries and regarding 1099 and 1042S reporting, and assist with amending 1099 and 1042S forms which require corrections
  • Investigate IRS notices and penalties, providing research used to draft responses submitted to the IRS

Management:

  • Manage the teams objectives and performance to ensure success
  • Lead 1 on 1 conversations with your direct reports along with development and career discussions
  • Participate in forums pertaining to your group and perimeter

Statistics and Metrics follow-up:

  • Perform supervisory control of tasks
  • Release weekly and monthly reports to management
  • Perform analysis of post month end/quarter end incidents
  • Manage expectations and delivery requests from variety different stakeholders

IT developments follow-up:

  • Escalate as soon as possible the potential technical issues that could put the production at risk, impacting productivity or operational risk.
  • Identify and evaluate the system development's needs. Take part to the ROI evaluation and follow up on prioritization.
  • Take part to the team's projects (validate specification, perform UAT, etc.)

The strengths and skills that will help you succeed

  • BA required
  • 5+ Years in a management role with proven operational successes
  • 510 years of tax information reporting, withholding, tax documentation management experience in the financial services industry, or transferrable tax related knowledge and skills
  • Knowledge of the English language is required
  • Knowledge of FATCA is required
  • Proficient computer skills, particularly in the use of Microsoft Office Access, Excel and/or other business related software programs.
  • Quick learner, taking detailed notes as references
  • Driven by client needs and satisfaction
  • Proactive, motivated and willing to absorb new concepts
  • Detail oriented with strong analytical and problem solving skills
  • Proven ability to act under pressure and tight deadlines
  • Strong verbal and written communication skills
  • Strong knowledge and comprehension of Internal Revenue Codes Chapter 3, Chapter 4, and Chapter 6
  • Knowledge of Broadridge systems/products such as BPS, TMS (Tax Managed Services) and TDS (Tax Data Solutions)
  • Experience validating client tax docs (Forms W8 series, Forms W9), and updating back office static data and referential data systems
  • Strong team player with welldeveloped written and verbal communication skills
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