Executive Assistant - Vancouver, Canada - Shark Enterprises Inc.

Description

• Oversee administrative tasks such as mail distribution, filing systems, and recordkeeping to maintain organization and accessibility of information.
• Assist with property management tasks such as coordinating maintenance requests and tenant communications.
• Provide support with bookkeeping tasks including invoicing, expense tracking, and financial reporting.
• Manage and maintain filing systems, both physical and digital, to ensure efficient organization and retrieval of documents.
• Manage office supplies, equipment, and facilities, ensuring efficient utilization and procurement as needed.
• Handle sensitive and confidential information with discretion and integrity.
• Excellent organizational skills with a keen attention to detail, the ability to prioritize tasks effectively, and excellent follow up with internal and external stakeholders to ensure tasks are completed in a timely manner.
• Exceptional communication and interpersonal skills, with the ability to interact professionally with individuals at all levels of the organization.
• Ability to work independently with mínimal supervision and as part of a collaborative team.
• Previous experience in office administration or facilities management is a plus.

• Bachelor's degree or equivalent experience preferred.
• Exceptional organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
• Strong communication skills, both written and verbal, with a professional and courteous demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Attention to detail and accuracy in all work, with a proactive and problemsolving mindset.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.
• Flexibility and adaptability to changing priorities and environments.

• Flexible schedule
• Onsite parking

• Flexible schedule
• Paid time off

• French not required

• 4 hour shift