Admin Assistant Physician - Toronto, Canada - St. Michael's Hospital

St. Michael's Hospital

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The Administrative Assistant formally reports to the Clinical Leader Manager (CLM) while providing day-to-day administrative support to a physician, or group of physicians for the Division of Cardiology.

The Administrative Assistant coordinates daily activities of the physician's academic office and coordinates with Clinical admin staff to ensure smooth functioning of the physician's practice in a professional manner.

DUTIES & RESPONSIBILITIES:

Some combination of the following based on the priorities of the practice:

Providing administrative support to a group of Physicians
Accurate handling and preparation of OHIP billing forms
Organizing and scheduling appointments for busy physicians and their teams

- coordinating academic meetings and projects, locally, nationally, and internationally

Answering, screening, and transferring phone calls
Maintaining and updating database of appointments in coordination with the clinical team
Creating and maintaining an efficient filing system

- taking and typing of meeting minutes

Typing and providing assistance with the preparation of research documents, teaching materials for seminars/lectures, grant proposals/publications, and presentation materials
Maintaining and updating a Web CV for U. of Toronto
Overseeing of accounts receivable and payable functions for physicians
Overseeing salaries for academic and research personnel
Providing basic office management and organization, maintaining an updated inventory or supplies and equipment
Booking travel and hotel arrangements, meeting rooms, and catering as required
Accurate transcription for correspondence for physician's office could include dicta typing
Other duties as assigned

QUALIFICATIONS:

Graduate of a recognized Medical Administration program, or equivalent executive administrative experience
Excellent interpersonal and communication skills, with an ability to clarify priorities amongst physician(s)
Recent administrative experience in a fast paced environment ordering supplies, filing reports, compiling statistical information, faxing
Excellent attendance and performance record required
Accuracy and attention to detail when performing a variety of tasks is essential
Professional and consistent customer service skills
Ability to thrive in an environment that may require different activities to be performed on short notice