Accounting and Finance Specalist - North York, Canada - Chartered Professional Accountants

Description

The Accounting & Finance Specialist is responsible for the day-to-day administration of Ideal Child Services Group's (ICSG) accounts payable, receivables and payroll functions.

In a support role, the Bookkeeper works closely with the Accounting & Finance Manager to complete all the accounting needs for ICSG, while complying with generally accepted accounting principles and adhering to all organizational and departmental policies and procedures.

• Responsibilities below include, but are not limited to:_
• Enter and post all vendor bills in QuickBooks and issue cheques, ensuring that accounts payable are paid in a timely manner
• Upon approval from the Finance & Accounting Manager distribute the vendor payments cheques to the program managers
• Assist the Finance & Accounting Manager to enter the electronic funds transfers (EFT) for bill payments into CMO.
• In consultation with Finance & Accounting Manager answer any vendor inquiries regarding payments; resolving any issues regarding payments and follow up and report any discrepancies.
• Create and maintain new and existing vendor accounts in QuickBooks; ensuring vendor information is uptodate and accurate.
• Assist the Finance & Accounting Manager in processing the Harmonized Sales Tax (HST) return.
• Assist the Finance & Accounting Manager to complete remittances for thirdparty insurance provider following up when there are discrepancies and/or inquiries regarding the billings or claims.
• Assist the Finance & Accounting Manager to complete remittances for thirdparty Registered Retirement Savings Plan following up when there are discrepancies and/or inquiries regarding the billings or claims.
• Assist the Finance & Accounting Manager to maintain the existing vendor accounts in QuickBooks; ensuring vendor information is uptodate and accurate
• Maintain and file all the accounts payable documents for the annual audit
• Calculate and send the monthly invoices for all ICSG parents
• Verify and gather the parents bank information and input the data in the fee sheet and QuickBooks
• Process parents fee preauthorized payments
• Assist the Finance & Accounting Manager to reconcile, enter and post all monthly invoices and payments to the fee sheet and QuickBooks in a timely and accurate manner
• Calculate and update all the fee changes in the fee sheet and QuickBooks on a monthly basis
• Create and maintain new and existing customers accounts in QuickBooks and the fee sheet; ensuring customer information is uptodate and accurate
• Process account receivable aging report: reviewing, identifying and addressing customers that are in arrears/overpayments and in consultation with the Finance & Accounting Manager issue reimbursements if needed
• Reconcile customer account statements to QuickBooks and immediately report to Finance & Accounting Manager of any discrepancies.
• Field inquiries from customers/Supervisors/Program Managers; present solutions/action plans to the Finance & Accounting Manager for feedback and approval before addressing and resolving any discrepancies that are in the best interest of the customer and ICSG
• Track children's attendances to provide an accurate estimated monthly revenue
• If assigned by the Finance & Accounting Manager, deposit all ICSG's monies, including employee Manulife cheques and any other required deposits
• Assist the Finance & Accounting Manager to prepare monthand yearend financial reporting and reconciliations in accordance to assigned due dates for the year end audit, complete yearend activities and/or reports as per assigned timelines.

• Enter payroll information accurately as per assigned timelines in ICSG's payroll system based on the organization's pay schedule, addressing any inquiries with the Finance & Accounting Manager
• Administer and process new hires, employee terminations, wage/salary changes, ROE and update Finance & Accounting Manager once completed on all the above.
• In consultation with the Finance & Accounting Manager enter payroll block information, by site, into excel to determine salary cost and transfer data into QuickBooks with journal entries
• Assist the Finance & Accounting Manager to conduct a T4 reconciliation and prepare reports for the city of Toronto
• Review and confirm accuracy for payroll government remittances
• Prepare monthly Manulife claims
• Maintain uptodate and accurate employee payroll files
• In collaboration with the Finance & Accounting Manager, remain informed and knowledgeable of the organization's collective agreement to provide data for the collective bargaining process.
• Track and maintain employee absences and vacation days in ICSG's payroll system and excel
• Complete any pier reports, ROE inquiries and any additional Payroll related inquiries by timelines provided by the Finance & Accounting Manager
• File all paperwork in designated places securing the important documents
• Assist the Finance & Accounting Manager