Personal Assistant to CEO - Langley, Canada - Malick Media Group of Companies

Description

We are seeking a friendly and organized individual to join our team as a Personal Assistant to the CEO of Malick Media group of companies.

Collaborating with the Executive Assistant, you will play a key role in supporting the daily activities of our CEO and ensuring his schedule runs smoothly.

• 70% of responsibilities relate directly to the personal and home life of the CEO, 30% are business related. Limited travel between US and Canada may be required. _

• Manage and maintain CEO personal calendar: scheduling and coordinating appointments, meetings, and travel arrangements.
• Prepare and organize documents and reports for meetings
• Conduct research and provide briefings on various topics as needed
• Personal bookkeeping and admin (reimbursements, filing bills and important documents)
• Assist CEO at key events and in meetings.
• Manages personal social media accounts and other personal account profiles
• Handle confidential and sensitive information with utmost discretion
• Assists with personal activities eg such as personal shopping, gifts
• Travel out of province and to the U.S. may be required from time to time.

• Scheduling and overseeing contractors and cleaners for properties
• Coordinates maintenance for personal properties
• Establishes & maintains relationships with all personal/home service providers
• Inventory and Grocery management
• Completes all household purchases & errands
• Light housekeeping duties

• Act as liaison between CEO and his house guests (business, ministry and employees)
• Oversee and manage hospitality of all household guests including party planning, social events, business meetings and family events.

• Proven experience as a personal assistant or in a similar role
• Excellent organizational and time management skills
• Strong verbal and written communication skills
• Proficient in Microsoft Office Suite
• Attention to detail and problemsolving skills
• Discretion and confidentiality in handling sensitive information
• Valid driver's license, clean driving record and own vehicle
• Ability to work flexible hours, including evenings and weekends if needed
• A 'nojobtoosmall' attitude

• Dental care
• Extended health care
• Paid time off

• French not required

• Monday to Friday
• Weekends as needed