Administrative Assistant Ii, Psychology Services - Halifax, Canada - IWK Health Centre

IWK Health Centre

Verified Company

Halifax, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Company:

IWK Health**:

Req ID:157238

Department/Program:
Psychology Rehab, Children's Health Program

Location:
Halifax

Type of Employment:
Permanent Hourly FT (100% FTE) x 1 position(s)

Start Date:

ASAP

Union Status:
NSGEU Off&Cler, Admin Professionals Bargaining Unit

Compensation:
$20.3648**:

- **$ /hour

Closing Date: 31 May 2023 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults, and families each year across the Atlantic region.

We have a team of approximately 4000 employees, physicians, volunteers, and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other's talent and celebrate our successes.

We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs.

We are proud to support our patients, families, and communities and are grateful for the generous donor support we receive.

The Opportunity:

Reporting to the Managers, Rehabilitation Services, the administrative assistant will provide high-quality administrative, secretarial, and organizational support to the IWK Psychology team.

Responsibilities include but are not limited to:

Liaises with patients, families, staff, and stakeholders in a courteous and professional manner.
Drafts letters, types/transcribes reports, correspondence, photocopies, and distributes accordingly.
Prepares patient charts, and maintains office filing system, forms, and records to ensure efficient storage and retrieval of material. Processes incoming/outgoing mail.
Coordinates and schedules patient appointments for the Psychology Service as assigned, including appointment letters, forms, and followups as appropriate.
Registers patient appointments for the Psychology Service
Share coverage for all admin tasks with all 4thfloor admins
Books and coordinates events and meetings for the Psychology Service including bookings and equipment as required.
Attends committee meetings, takes, produces, and distributes minutes, as required.
Manages and maintains a patient database(s) and is responsible for data entry; manages an inventory of clinical assessment materials and supplies and places orders as required.
Provides coverage and support to other admins in the work area as required.

Hours of Work:

Monday - Friday (8:00 am to 4:00 pm)

Your Qualifications:

Minimum High School Diploma or G.E.D. required.
Graduate of a recognized Secretarial/Office Administration Diploma Program required.
Minimum six (6) months of related administrative experience required. One (1) year is preferred.
A combination of equivalent education and experience may be considered.
Demonstrated excellent interpersonal and communication (verbal and written) skills required.
Demonstrated initiative; selfmotivation and ability to work independently with mínimal supervision required.
Proven ability to work collaboratively and consultatively with team members and stakeholders required.
Proven time management, organizational, and problemsolving skills required.
High regard for quality, attention to detail, and flexibility to meet workload demands required.
Knowledge of programbased care is an asset.
Competencies in other languages are an asset.

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing.

If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation.

Please discuss your needs when invited to the assessment process.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions.

Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.

Additionally, as per Nova Scotia's COVID-19 Vaccine mandate, any offer of employment will be conditional upon submitting proof of full vaccination status.

Medical exceptions or any other kind of requested exception based upon the Health Centre's obligations pursuant to the Nova Scotia Human Rights Code will be considered on a case-by-case basis

**_