Administrative Assistant - Estevan - Kingston Midstream

    Kingston Midstream
    Kingston Midstream Estevan

    4 days ago

    Description

    Posted Friday, February 6, 2026 at 9:00 a.m. | Expires Tuesday, February 24, 2026 at 8:59 a.m.

    Job Overview

    We are currently recruiting for an Office Administrative Assistant to support our Estevan Office with a diverse set of duties including front-desk reception, general administration, office coordination and event planning. In this position, you will be the welcoming face to employees and visitors ensuring a great first experience.

    Position Responsibilities

    • Clean, maintain and organize kitchens and meeting rooms including refrigerators, microwaves, and coffee machines
    • Manage inventory for coffee supplies, office supplies and food supplies
    • Provide mail and courier support for office
    • Welcome visitors and guide them through safety protocols
    • Assist with inquiries and requests from employees and visitors
    • Complete Open Invoice coding for Operations / Finance
    • Support the Pipeline Operations & Maintenance Services Monday Morning Meetings, attend meetings, record minutes for distribution electronically
    • Administrator On-Call schedule
    • Administration of staff and phone lists
    • Administrate mobile door access to the Estevan office when required
    • Coordinate monthly office and department lunches as needed
    • Support United Way as needed
    • Provide various administrative support to other departments as required
    • Adherence to all company policies, guidelines and procedures

    Skills and Qualifications

    • Previous experience in a front desk or administrative role considered an asset
    • Post secondary degree or diploma considered an asset
    • MS Suite intermediate skills in Word, PowerPoint, Outlook, Excel, and MS Teams
    • SharePoint experience would be considered an asset
    • Must be able to lift and carry up to 25 pounds, bending to move items/files as well as use step stools/ladders
    • Ability to communicate with a variety of groups such as leaders, vendors, and employees
    • Detail oriented with strong organizational skills
    • Problem solving and analytical skills
    • Ability to think critically and efficiently
    • Exceptional capabilities when handling sensitive and confidential information with discretion
    • Excellent verbal and written communication skills

    We thank all interested candidates; however, only qualified candidates will be contacted, please submit your cover letter and resume on our Careers page.


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