Office Manager - Vaughan, Canada - Vaughan Counselling and Psychotherapy

Description

We are a team made up of Registered Psychotherapists, Registered Social Workers, Mediator and Naturopath helping the community of Vaughan with multi-disciplinary services.

We are currently looking for a highly motivated, friendly, experienced Office manager to assist with day-to day operations.


Responsibilities:

• Manage Admin Department, scheduling, meetings and making sure the department runs smoothly
• Maintain office supplies inventory and place orders as needed
• Coordinate meetings and appointments for staff
• Assist with onboarding new employees and maintaining employee records
• Supervise and Train administrative staff and provide guidance and support as needed
• Manage and Create partnerships, relationships within our community
• Keep records of Admin hours, hours, vacations and schedule accordingly
• Maintain organized filing systems for both physical and electronic documents

Skills:

• Experienced with JANE or OWL softwares
• Proficiency in phone systems and ability to multitask
• Strong organizational skills with attention to detail
• Excellent communication skills, both written and verbal
• Ability to effectively manage a team and delegate tasks
• Bachelor/Masters in Counselling, Psychology or Social Services
• Familiarity within a Multidisciplinary or Mental Health organization
• Strong file management skills, both physical and electronic
• 3 years experience as an office manager or Leadership role required

Note:
This job description is not intended to be all-inclusive. The employee may perform other related duties as requested to meet the ongoing needs of the organization.


Job Types:
Full-time, Fixed term contract


Salary:
$40,000.00-$50,000.00 per year


Benefits:

• Dental care
• Discounted or free food
• Extended health care
• Flexible schedule
• Onsite parking
• Paid time off
• Wellness program

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Education:

• Bachelor's Degree (required)

Experience:

• Management: 3 years (required)

Language:

• English (required)

Ability to Commute:

• Vaughan, ON L4L 0K7 (required)

Work Location:
In person