Event Coordinator - Toronto, Canada - University of Toronto

University of Toronto

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:01/30/2023

Req ID: 29481

Faculty/Division:
Faculty of Arts & Science

Department:
School of the Environment

Campus:
St. George (Downtown Toronto)

Position Number:

Description:

About us:

The Faculty of Arts & Science is the heart of Canada's leading university and one of the most comprehensive and diverse academic divisions in the world.

The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty.

The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration.

At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity:

The School of the Environment serves as an interdisciplinary centre for environment and sustainability education, creating new knowledge, training future leaders, and contributing to positive environmental and social change from the local to the global scale.

As an extra-departmental unit within the Faculty of Arts & Science, our faculty are commonly cross-appointed with other departments and units at the University of Toronto.

We offer undergraduate programs in Environmental Science and Environmental Studies, several joint undergraduate programs, and graduate programs in interdisciplinary Collaborative Specializations in Environmental Studies and Environment & Health.

Our goal is to foster positive change for a sustainable future through transdisciplinary research, teaching, and collaboration.

Your responsibilities will include:

Coordinating the schedule for program and event calendars
Analyzing client needs and making recommendations on event logistics and options
Determining logístical details and activities for events and/or programming
Conducting postevent evaluation, analysis and recommendations for changes
Analyzing survey results
Collaborating on cost estimates
Maintaining information on digital platforms and disseminating eventrelated information
Updating and maintaining data for various reports

Essential Qualifications:

Bachelor's Degree in Environmental Science, Environmental Studies or a related field, or an acceptable combination of equivalent experience.
Minimum three years of recent and relevant experience in development and coordination of a wide variety of events and programs execution and evaluation, preferably in a postsecondary environment.
Experience analyzing client needs and making recommendations on appropriate event options and logistics in a postsecondary environment.
Experience coordinating the schedule for program and event calendars.
Experience determining the logístical details and activities for events and/or programming including processing registrations, preparing itineraries, confirming room bookings and speakers, arranging catering, resolving issues that may occur during events, conducting postevent evaluation and analysis and performing other event related duties.
Experience preparing eventrelated information and promotional material and maintaining information on digital platforms.
Experience coordinating meeting schedules, agendas, materials, action and followup items.
Demonstrated experience with preparing and editing content for communication, promotion and event material.
Experience working with databases and providing reports.
Excellent organizational, time management and problem solving skills. Well developed interpersonal and customerservice skills.
Excellent verbal and communication skills.
Advanced skills in MS Office suite (Word, Excel, Powerpoint), SharePoint, databases, social media platforms, and content management systems.
Experience setting up and running virtual events using software platforms such as Zoom, MS Teams, PheedLoop, and SpatialChat

To be successful in this role you will be:

Articulate
Organized
Possess a positive attitude
Proactive
Problem solver
Punctual
Resourceful
Team player

This role is currently eligible for a hybrid work arrangement, pursuant to the University policies and guidelines, including but not limited to the University of Toronto's Alternative Work Arrangements Guideline.

Closing Date: 02/07/2023, 11:59PM ET

Employee Group:

USW

Appointment Type:
Budget - Continuing

Schedule:
Full-Time

Job Category:
Hospitality

**Lived Experience Statement