School Receptionist and Administrative Assistant - Victoria, Canada - inlingua Victoria

inlingua Victoria

Verified Company

Victoria, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Position Overview

Duties & Responsibilities:

Provide school/program information to walkin students/guests
Maintain inventory of textbooks
Prepare new student documentation and arrange their textbooks and course schedules
Assist management with correspondence, announcements, and general campus maintenance
Liaise with building management and maintenance teams on operational problems and issues
Maintain student files and database in accordance with management, and archive student files
Conduct student surveys, create and send survey results to instructors
To assist with the ordering of stationery, materials and resources and ensuring that stock levels are maintained
Update social media with school information and activities
Receive, sort and distribute all packages, deliveries and mail
Treat students, often with language barriers, with kindness and patience
Provide general support to Directors, Managers and other Administrative staff

Knowledge, Skills & Abilities:

Highly efficient multitasker who can juggle multiple priorities with the ability to work effectively under pressure in a fastpaced, growing environment
Display excellent interpersonal skills . Must possess tact and diplomacy with ability to deescalate conflict, manage difficult or emotional situations with a positive solution focus, listen to others without interrupting; keep emotions under control; remain open to ideas and trying new things
Must have strong written communication skills
Strong attention to detail; ability to develop routine reports and correspondence and support all departments with general administrative tasks
Demonstrate excellent computer proficiency in Microsoft Office Products (Word, Excel, PowerPoint, and Outlook)
Working knowledge of office equipment (e.g., Printer, Copier and Scanner)