Administrative Assistant - Brampton, Canada - Insta Software Solution Inc
Description
Work Term:
Permanent
- Work Language: English
- Hours: 35 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: 7 months to less than 1 year
Tasks:
- Arrange and coordinate seminars, conferences, etc.
- Supervise other workers
- Train other workers
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and coordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
Computer and technology knowledge:
- Google Docs
- Microsoft Publisher
- Microsoft Visio
- Electronic scheduler
- Accounting software
- Desktop publishing software
- Human resources software
- MS Access
- MS Excel
- MS Office
- MS PowerPoint
- MS Word
- Quick Books
- MS Windows
Technical terminology:
- Legal
- Medical
- Dental
- Engineering
- Financial
Area of specialization:
- Financial
- Invoices
Security and safety:
- Basic security clearance
Transportation/travel information:
- Own transportation
Work conditions and physical capabilities:
- Fastpaced environment
- Work under pressure
- Repetitive tasks
- Attention to detail
Personal suitability:
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Team player
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