Office Manager - North Bay, Canada - Bradwick Property Management Services

Description

• General construction knowledge is PREFERRED. A thorough understanding of construction terminology and process is a requirement.
• Experience in property management within the accounting department considered an asset.
• Ability to be discreet, professional and maintain CONFIDENTIALITY at all times
• QuickBooks: 2 years (preferred)
• Spectra: 2 years (preferred)
• DCS / DEC (preferred)
• Bookkeeping: 5 years (preferred)

• Transportation required to get to work place
• On Site Work Only

• Be able to function in a multi company environment
• Keep up to date with the new legislation
• Prepare reports, memos, letter, and other documents as needed
• Provide general administrative support to the team
• Assist with special projects

• Ensure that all transactions are recorded correctly in accordance with the accounting principles and in correspondence with the law

• Proactively ensure bills are accurate
• Post and Prepare Payments
• Reconcile Vendor Accounts
• Prepare Intercompany invoices & Management Fees
• Prepare Biweekly timecards, send to head office for final processing
• Reconcile credit card payments / bank statements
• Post transactions in Spectra & QuickBooks

• Answer phones, transfer calls and take messages.
• Create purchase orders and order materials when needed.
• Keep spreadsheet of expenditures for work projects.
• Go to the bank for deposits.
• General office duties manage office supplies inventory, keep files up to date.
• Other administrative duties as required.

• Monday to Friday