Office Coordinator - Guelph, Canada - Winmar Property Restoration Specialists

Winmar Property Restoration Specialists
Winmar Property Restoration Specialists
Verified Company
Guelph, Canada

1 week ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description

SUMMARY OF JOB


The role of an Office Coordinator is crucial for ensuring the smooth and efficient functioning of the company's administrative operations.

This role involves a wide range of responsibilities that contribute to the overall success of the company:


  • Administrative Support:
  • Managing office supplies and equipment to ensure smooth daily operations.
  • Maintaining and organizing company records and documents.
  • Communication Hub:
  • Serving as a central point of contact between different company locations and departments.
  • Coordinating communication between employees, management, and external stakeholders.
  • Scheduling and Coordination:
  • Scheduling appointments, meetings, and job assignments
  • Ensuring that resources (e.g., equipment, materials, personnel) are allocated efficiently to meet project deadlines.
  • Customer Service:
  • Responding to customer inquiries, addressing concerns, and ensuring a high level of customer satisfaction.
  • Assisting with the resolution of customer issues or complaints.
  • Financial Support:
  • Assisting with basic financial tasks such as invoicing, expense tracking, and payroll coordination.
  • Collaborating with the finance department to manage budgetary requirements for office operations.
  • Employee Support:
  • Assisting in the onboarding process for new employees, including paperwork and orientation.
  • Managing employee records and personnel files, ensuring compliance with HR policies.
  • Office Maintenance:
  • Overseeing the cleanliness and maintenance of the office spaces.
  • Coordinating repairs and maintenance as needed.
  • Data Management:
  • Maintaining databases and spreadsheets related to projects, clients, and employees.
  • Generating reports and providing data analysis as required.
  • Compliance and Documentation:
  • Ensuring that the company complies with all relevant regulations and safety standards.
  • Managing documentation related to permits, licenses, and certifications.
  • Problem Solving:
  • Addressing daytoday operational issues and finding solutions to keep the office running efficiently.
  • Collaborating with management to implement process improvements.
In summary, the Office Coordinator plays a pivotal role in supporting the administrative, communication, and operational functions. This role requires strong organizational, communication, and problem-solving skills to ensure the company operates smoothly and effectively.


Skills:


  • Experience working in an administrative role
  • Proficient in operating phone systems and handling multiple lines
  • Strong management skills
  • Excellent supervisory skills with the ability to lead and motivate a team
  • Strong written and verbal communication skills
  • Exceptional organizational skills with attention to detail
  • Proficient in file management and record keeping
  • Experience in training development is a plus
  • Familiarity with clerical tasks such as data entry and document processing
  • Basic budgeting knowledge is preferred
  • Professional phone etiquette
  • University/College Degree Preferred
  • HR Knowledge

Pay:
$24.00-$26.00 per hour


Expected hours:
per week


Benefits:


  • Dental care
  • Extended health care
  • Life insurance
  • Onsite parking
  • Paid time off
  • Vision care

Flexible Language Requirement:

  • French not required

Schedule:

  • 8 hour shift
  • Day shift
  • Monday to Friday

Education:


  • Bachelor's Degree (preferred)

Language:


  • English (required)

Work Location:
In person
More jobs from Winmar Property Restoration Specialists
See all jobs of Winmar Property Restoration Specialists