Administrative Assistant - Halifax, Canada - Nova Scotia Health Authority

Nova Scotia Health Authority

Verified Company

Halifax, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Req ID:148768**
Company: Nova Scotia Health

Location:
Central
Zone, Centennial Building - QEII**
Department:OPCZ Motp-Regist & Transport**
Type of Employment:Permanent
Hourly FT
(100%
FTE) x 1
position(s)
**Status: NSGEU
Admin Professionals

Position
Posting Closing Date:9-Feb-23Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We're on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

About the Opportunity:

The Administrative Assistant is the main contact for the MOTP. They provide Administrative assistance to the MOTP executive and MOTP team program activities. This involves setting up meetings, agendas, minute taking. Assisting with an Annual conference in organizing and contract negotiation with conference venues.

Financial assistance with managing the withdrawal and submission from the Program and verifying Foundation financial statements, reviewing with Administrative Co-lead of the program.

Assisting with physician performance reviews in making appointments, typing and record keeping, performs billing for the Fellows.

Provides support to Executive Council, Quality committee, Education Committee, Working Groups, Transplant Atlantic, MOTP Public Forum, keeping contacts current throughout Atlantic Provinces.

Assists with the Fellowship program arranging for interviews and assisting the New Fellow to navigate the program and NSH. Responsible for routine office management. Provides mentoring and leadership of the other secretaries and Clerks within the program. Provides back-up when required.

About You:

We would love to hear from you if you have the following:

Grade 12 plus completion of an Office or Business Administration Program required
Graduate of a recognized office administration program/business program/secretarial program and/or a combination of education, training and progressively responsible experience
Minimum 3 years secretarial experience required
Requires a thorough knowledge of all aspects of MOTP program, its policies and procedures, as well as general knowledge of institutional policies and procedures. Maintains an awareness of internal and external issues that may impact on the program.
Excellent interpersonal and communication skills
Accurate keyboarding and data entry skills with a minimum speed of 50 wpm
Excellent organizational, followthrough and time management skills, with the ability to prioritize tasks and accurately manage multiple priorities in a fastpaced, timesensitive and highly confidential environment
Skill and ability to take and transcribe minutes and to work independently as well as part of a team

Communication

Excellent verbal and written skills. Ability to effectively meet and communicate in situations requiring tact and poise. Proficiency in drafting correspondence and minute taking
Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours:

Permanent, Full Time; 70 hours bi-weekly

Compensation and Incentives:

$ $27.60 Hourly

Once You've Applied
Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile.

Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

As per the COVID-19 Mandatory Vaccination Protocol in High-Risk Settings, Nova Scotia Health requires all team members to be fully vaccinated by November 30th, 2021.

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