Executive Assistant to Director of Human Resources - Toronto, Canada - Independent School District 196

Description

:
8 hrs/day, 12 month

Effective Date of Employment:
As soon as possible

Application Deadlines:
April at 4:00pm

Application Procedure:
All Candidates: Apply on-line as an EXTERNAL applicant at

QUALIFICATIONS

High school diploma required; education in human resources or related field preferred.

Experience providing office administrative support required; 5 years of experience in human resource and/or public sector office experience preferred.

Proficient in use of Word, Excel, Access and Outlook.

Experience with HR systems, reporting systems and Google Docs preferred.

Outstanding interpersonal skills, including oral and written communication skills.

Ability to manage/prioritize/complete work assignments from multiple sources in a timely fashion.

Strong skills in organization, creative thought, initiative, systems thinking and problem solving.

Ability to gather and analyze data.

Ability to coordinate and collaborate with other staff.

Detail-oriented and ability to work well under deadlines and in stressful situations.

Ability to maintain confidential information.

Demonstrated experience and proficiency working with a culturally, ethnically, racially and socioeconomically diverse school community is preferred.

RESPONSIBILITIES

Provide administrative support to the Director of Human Resources, Coordinators of Human Resources and Human Resources Supervisors, with duties including, but not limited to, managing incoming communications/correspondence, preparing and circulating out going communications/correspondence, scheduling meetings, maintaining calendars, organizing and maintaining files, and processing timesheets, check requests and mileage reimbursements.

Prepare School Board exhibits.

Prepare and maintain the Human Resources department budget; process purchase orders and reconcile procurement card purchases.

Provide support for annual staffing process.

Prepare employee contracts and wage statements.

Pull reports from the Human Resources Information System (HRIS) and other sources, analyze and compile data as needed for department or the district.

Maintain employee access to their information, and the organization chart in the HR system.

Assist with student teacher agreements and placements.

Complete and file required governmental reports, complete surveys, and maintain required records.

Maintain information in human resources systems.

Provide training and act as resource to school office staff.

Order department equipment and office furniture and arrange for repairs.

Assist in the training and coordination of schedules and facilitate problem solving with department staff.

Perform miscellaneous projects and research as requested.

Serves as a notary public for district personnel.

Other duties as assigned.

Responsible To:
Director of Human Resources

Compensation:
Level 11 - Special Staff
$64,415 - $69, depending on qualifications
Excellent benefits

In District 196, the sky's the limit for students and employees. That's because our committed team of employees is dedicated to the mission of educating, developing and inspiring our students for lifelong success. Our whole child, "Triple-A" approach provides students and staff opportunities to learn, grow and pursue their infinite possibilities in academics, the arts and athletics.

District 196 is a Minnesota public school district of choice, serving more than 29,000 students and 160,000 residents in the cities of Rosemount, Apple Valley, Eagan, Burnsville, Coates, Empire, Inver Grove Heights and Lakeville, and Vermillion township. District 196 is the third largest school district in Minnesota and among the largest employers in Dakota County, with more than 4,000 full- and part-time employees. District 196 has been named to Forbes' list of America's Best-in-State Employers multiple times based on a survey asking employees to rate their employer and how likely they would be to recommend their employer to others.

District 196 has 19 elementary schools (grades K-5); six middle schools (grades 6-8); four high schools (grades 9-12); an optional School of Environmental Studies for juniors and seniors; an Area Learning Center high school program; a K-12 special education school for students with special emotional and behavioral needs, and a special education program serving young adults ages The district also operates three learning centers that provide early childhood and Adult Basic Education services, and offers extensive community education programs and classes for lifelong learners of all ages.