Budget/finance Assistant - Toronto, Canada - Toronto District School Board

Toronto District School Board

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

No:

CUPE C UE

POSTED:
January 17, 2023

DEADLINE:
4:30 p.m. January 25, 2023

Posted:
____

Budget/Finance Assistant

Permanent Position

Facility Services

CUPE Local 4400 Unit C - Grade I (12 Month)
**$ $30.58

The Toronto District School Board adheres to equitable hiring, employment, and promotion practices._
- *

Reporting to an Administrative Team Leader, the Budget/Finance Assistant will: _

- _provide support services related to purchasing, material and service contracts for management staff in _
- the department and school-based operational staff; _
- _assist in the development of the area budget/expenditure controls and cost recovery for a designated _
- area; _
- _administer the Purchase Card Program, telecommunication equipment and Petty Cash Fund. _

Summary of Duties:

Create and follow up on purchase requisitions, contract release orders, local purchase orders and stock

reservations for goods and services at the request of supervisory staff;
Liaise with Purchasing, Distribution Services Department or vendors to resolve any discrepancies as to

quantities, quality, duplicate shipments or other disputes as a result of the functions identified above;
Liaise with Purchasing & Distribution Services Department re the addition or correction of vendors on the

vendor master list;_ _
Monitor and process receipt notices for goods and services from signed acknowledgement copies of

packing slips or written acknowledgements from supervisory staff that the services have been satisfactorily
performed;
Receive, track, forward invoices, respond to queries, set up and maintain files of all records related to
purchasing activities;
Prepare cheque requisition forms, as requested by supervisory staff;_ _
Provide pertinent information to assist with the development of regional budgets;
Run and analyze budget reports for the region;
Advise Team Leaders of discrepancies and process journal entries ensuring that appropriate accounts are

charged including recoverable items;
Generate reports for the Team leaders as requested;
Follow up on fiscal commitments to ensure that all goods receipts and budgetary costs and steps are

completed in a timely manner, including year-end reconciliation;_ _
Provide administrative support to the appropriate cost centre manager responsible for its Purchase Card

program;
Support activities including maintaining pertinent records of cardholders, card issuer's monthly statements

and cardholders' purchase receipts; performing reconciliation; prepare journal entries to correct changes as
necessary

Administer the Petty Cash Fund, including the reimbursement and accurate charging of expenses,
replenishment of the fund, and reconciliation of the expense receipts, the fund balance and bank account._ _

Initiate invoice requests for third party billing for services rendered, (e.g. daycare, parks & recreation) from
reports generated through SAP PM to recover costs for work performed by internal trade staff;
Prepare network journal entries for caretaking overtime charged to the regional accounts for work requested
by department staff;
Prepare all other journal entries as required;_ _

Process requests for cell phones, pagers, office phones etc.;
Maintain and monitor database of all telecommunication equipment for staff;
Ensure all damaged equipment is replaced in a timely manner;
Update employee board cell phone and pager numbers on SAP;
Liaise with the TDSB telecommunications department and vendors to resolve any issues pertaining to cell

phones or pagers;_ _
Establish and maintain files pertaining to purchasing, budget, and telecommunications in accordance with

Board policy and procedures;_ _
Back-up the work of other administration staff in the office; and_ _
Other related duties as assigned

_
Qualifications:
Secondary school diploma including accounting and computer courses and one years related experience

or an equivalent combination of education and experience;***databases, and purchasing and financial information systems;*** Experience in budget administration, financial analysis, purchasing/contracts administration,

and general office procedures;
Analytical and problem-solving skills;
Aptitude for working with numbers and attention to detail;
Excellent understanding and working knowledge of related Board policies and procedures

with respect to purchasing, budgeting and financial management;

Good interpersonal and communications skills; and*** Ability to communicate effectively with callers and staff with a customer service focus.

***
Location:85 Shorting Road

Work Year:12 months

Hours: 35 hours per week

Please Note:

Applications
must be submitted:
Only applicants selected for an interview will be contacted. Applications will not be acknowledged in writing.

**_We strive to meet the accommodation needs of persons with disabilities. Applicants are encouraged _