Legal Assistant - Edmonton, Canada - City of Edmonton

City of Edmonton

Verified Company

Edmonton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Legal Assistant

Job Number:

47494
Are you passionate about the law? If you thrive in a team environment where your attention to detail, ability to take initiative and client service skills are key, come join us as a Legal Assistant

We are looking for motivated and positive new members to join our team, who thrive on keeping others organized and providing excellent service.

We are seeking experienced Legal Assistants to work independently and ensure that all tasks and requests are completed accurately and in a timely fashion.

Your success will be measured by your ability to achieve timely results in the context of a respectful, inclusive and service-minded style.

With a focus on the City of Edmonton's Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent you will:

Prepare and proofread legal and administrative documents
Carry out file management processes, including maintaining and organizing legal files, both electronically and hardcopy
Manage a bring forward system for a legal practice (i.e. a diarization system)
Compile and prepare pleadings, trial binders, factums, briefs and other information packages
Respond to telephone inquiries from City of Edmonton contacts and the public
Obtain and prepare meeting agendas and schedule and prepare for meetings
Conduct Land Title/Registry searches and register documents at Land Titles
Create cheque requisitions and other forms of payment, including related followup
Enter data into various software systems and programs, including transcription from oral and handwritten copies and creating miscellaneous forms, documents, labels, etc
Prepare and distribute correspondence
Gather and prepare information for reports, audits, and other documents
Responsible for ongoing calendar management
Provides team support as required
Additional related duties as assigned

Qualifications:

Completion of the twelfth (12th) school grade
Successful completion of a related Office Assistant; Legal Major, Certificate program from an approved business school/college. A Legal Assistant/Paralegal Diploma will also be considered
Minimum of three (3) years of experience working as a Legal Assistant
Litigation experience is required
Experience with Alberta Rules of Court and Civil Litigation is required
Experience with electronic document management systems is considered an asset
Act with discretion and good judgment in regards to confidentiality
Working knowledge of Gmail, Google Calendar, Google Drive, and Microsoft Office (including Word and Excel)
Proficient and accurate typing skills, including spelling, grammar, and punctuation
Excellent organization and file management skills
Ability to work independently and manage complex workloads with high attention to detail
Ability to prioritize tasks from multiple sources
Hire is dependent upon a Police Information Check satisfactory to the City of Edmonton
Applicants may be tested
Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City's Cultural Commitments, please visit
Demonstrate the foundational competencies, key behaviours and attributes of the City's six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator. For more information on the City's leadership competencies, please visit

_ Up to 2 permanent full-time positions available_

Hours of Work: 33.75 hours per week, Monday - Friday

The weekly hours of work for this position are currently under review and may change at a future time.

Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

Salary:
$ $ Hourly); $47, $59, Annually)

Talent Acquisition Consultant:
RD/MZ

Classification Title:
Legal Assistant

Posting Date:
Aug 10, 2023

Closing Date:
Aug 24, :59:00 PM (MDT)

Number of Openings (up to): - Permanent Full-time

Union:
CSU 52

Department:
Legal Services

Work Location(s): Chancery Hall, 9th Floor, 3 Sir Winston Churchill Square Edmonton T5J 2C3