Events and Program Coordinator - Toronto, Canada - University of Toronto

University of Toronto

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:03/12/2024

Req ID: 36510

Faculty/Division:
Faculty of Arts & Science

Department:
Centre for Study of United States

Campus:
St. George (Downtown Toronto)

Position Number:

Description:

About us:

The Faculty of Arts & Science is the heart of Canada's leading university and one of the most comprehensive and diverse academic divisions in the world.

The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty.

The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration.

At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

The Munk School of Global Affairs & Public Policy proudly offers a dozen teaching programs in various areas of global expertise.

As part of the University of Toronto, we are home to exceptional Faculty, experts, researchers worldwide, and over 40 academic centres, labs, and programs.

Our goal is to build a unique, world-renowned research, teaching, and public engagement centre that shapes the fields of global affairs and public policy.

Our School unifies those who are passionate about these topics to discuss the problems of a fast-changing world.

Your opportunity:

The Events and Program Coordinator will provide support to the Center for the Study of the United States (70%) and the Centre for Global Japan (30%).

Under the general direction of the Director of both Centers the incumbent performs a wide and dynamic range of administrative duties associated with the academic and extra-curricular programming, and is responsible for the smooth running of its administrative operations.

The person is also responsible for administering and organizing the academic and extra-curricular initiatives and events.

The incumbent is the key liaison with the Munk School administration and its constituent centres/institutes, as well as with the faculty of Arts + Science at the University.

Your responsibilities will include:

Coordinating the schedule for program and event calendars. Organizes, plans and executes the logistic of events such as conferences, workshops, and public lectures, including but not limited to room bookings and rentals; AV reservations and setup; catering orders, hotel and hospitality reservations, transportation arrangements, audience registration, publicity and promotion.
Assisting the Director with the administration related to the hiring of instructors, completing position descriptions, and contracts. Maintaining files and records for all sessional appointments, faculty, postdoctoral fellows and other related information.
Coordinating appointments, meetings and speaking engagements for the Director based on knowledge of his/her activities and priorities. Responsible for all travel arrangements and organization of all related documents. Setting up and maintaining electronic and paper files for the Director. Develops and maintains an appropriate bringforward systems for the Director to upcoming issues, events and deadlines. In consultation with the Development office, prepares annual donor activity reports.
Administering the Undergraduate program by coordinating and scheduling course exams and course registration, by maintaining student records and files, student awards and internships, and providing program communications including updating the website and social media tools.
Producing, editing, and proofreading promotional materials and creating graphic designs and layout (course brochures, event posters, flyers, programs and other publicity) for advancement, outreach, events and promotional purposes

Essential Qualifications:

Bachelor's Degree or acceptable combination of equivalent experience.
Minimum three (3) years of recent and related experience in providing frontline undergraduate student support and program/event administration, in a postsecondary academic environment.
Experience with coordinating Undergraduate administrative processes, and working knowledge of registration, enrolment, programs, courses and student academicrelated matters in a postsecondary school environment
Demonstrated solid experience in coordinating and planning small to major events.
Experience with the Faculty of Arts and Science governance process for revising existing programs and proposing new courses.
Experience with coordinating the full administrative process for new courses/program development and/or modification.
Experience coordinating and scheduling appointments, meetings, and calendars and taking minutes.
Experience working with guidelines regardin