Administrative Coordinator, Hdrn Canada - Vancouver, Canada - University of British Columbia

University of British Columbia

Verified Company

Vancouver, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Administrative Support 4 (Gr7)

Job Title

Administrative Coordinator, HDRN Canada

Department

Health Data Research Network | Population Data BC | Faculty of Medicine

Compensation Range

$4, $4,214.00 CAD Monthly

Posting End Date

April 21, 2023

Note:
Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Mar 31, 2025

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students.

Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

Population Data BC is a multi-university, data and education resource facilitating interdisciplinary research on the determinants of human health, well-being and development.

Population Data BC is the coordinating centre for the Health Data Research Network Canada (HDRN Canada) and the SPOR Canadian Data Platform (CDP).

HDRN Canada is a research-enabling, distributed network that supports multi-regional, person-focused research.

The work of HDRN Canada is supported by a seven-year, $81M ($39M in cash) grant awarded by the CIHR under its Strategy for Patient-Oriented Research (SPOR), and has in-kind contributions from network member organizations across Canada.

HDRN Canada is a federally incorporated not-for-profit organization with many complex and strategic relationships with Ministries of Health and other government entities (which are often funders of network members), with federal agencies and with other groups, networks and data providers.

The network comprises every national, provincial, and territorial centre that holds population-wide health data.

As HDRN Canada, our 14 centres work together and share resources to support researchers in using the 543 health and social datasets that our centres hold.

The Administrative Coordinator will provide complex administrative support for Health Data Research Network Canada (HDRN Canada) as well as PopData as required.

Organizational Status

Population Data BC (PopData) is based at the School of Population and Public Health (SPPH), which is in the Faculty of Medicine at the University of British Columbia.

We are a key member of the International Population Data Linkage Network, through which we have promoted international research collaborations and fostered working groups on privacy and access to data.

This position reports to the Director of Operations, HDRN Canada. The Administrative Coordinator will also work with various staff members at organizations across the network.

Work Performed- Develops a solid understanding of PopData's and HDRN Canada's core business Provides complex scheduling and travel support for HDRN Canada's Scientific Director, Director of Operations, and other leadership roles- Tracks various network activities using Excel, Asana and other project management tools- Assists with team management activities, including equipment planning and purchases, space allocation, technical troubleshooting, etc.- Provides travel planning support for multiple HDRN Canada working group, executive and board meetings.

Provides travel and planning support for events, conferences, and related activities- Coordinates activities, meetings and collaborations between HDRN Canada member organizations across Canada- Organizes venue bookings, oversees event logistics including technology-based requirements, books catering and works with all associated activities, vendors, and rentals.

Coordinates event registration logistics- Supports grant activities such as public and patient engagement, Indigenous community engagement, etc.- Supports directives and actions resulting from the HDRN Canada Board and Executive Committee meetings- Takes meeting minutes and organizes agendas for working groups as needed- Coordinates annual review of HDRN Canada's Working Groups, Teams and Councils Terms of References, annual Declaration of Conflict of Interest forms, and other policies as needed- Provides complex support for communications activities, such as publications, webinars, and in-person events- Oversees management of staff user accounts, including setting up new users within the HDRN Canada systems, supporting onboarding and offboarding activities, and monitoring users for inactive accounts- Assists with financial processing and data entry as needed- Supports and backfills key staff as needed- Performs other duties as required

Consequence of Error/Judgement

As a representative of PopData and Health Data Research Network Canada who will have contact with researchers, stakeholders, and other departments at the University, the Administrative Coordinator must exercise sound judgment at all times.

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