Mobility Network Administrative Coordinator - Toronto, Canada - University of Toronto

University of Toronto

Verified Company

Toronto, Canada

3 days ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:03/20/2023

Req ID: 30321

Faculty/Division:
Faculty of Applied Science & Engineering

Department:
Dept of Civil and Mineral Engineering

Campus:
St. George (Downtown Toronto)

Position Number:

Description:

About us:

The Mobility Network is an Institutional Strategic Initiative at the University of Toronto School of Cities that convenes a multidisciplinary collaboration of researchers from across the University of Toronto's four campuses to ask powerful questions and lead pivotal discussions about the journey to an equitable, sustainable future, enabled by mobility.

Its mission is to connect:

University of Toronto's exceptional foundation of data science, transportation engineering with its equally strong capabilities in a range of disciplines, including economics, environmental studies, geography, management studies, political science, public health and sociology, enabling it to address a broad spectrum of mobility and accessibility challenges through the lenses of environmental and social justice and economic prosperity.
Researchers, their research centres and collaborative research projects through partnerships with key stakeholders in the private sector, the public sector and community organizations that seek to identify solutions and inform policy addressing major transportation challenges, enabling all people to achieve their potential while protecting our planet.
Transportation researchers to urbanfocused researchers regionally, nationally and internationally, under the umbrella of the School of Cities.

Your opportunity:

Reporting jointly to the Mobility Network Academic Director and Managing Director, the Mobility Network - Administrative Coordinator will manage day-to-day operations of Mobility Network.

Working closely with Mobility Network leaders, you will be responsible for coordinating Mobility Network activities across several priority pillars:
research development, student training and mentorship, and both internal and external networking and outreach activities.

You will help organize meetings and events, both internally and within the University and with external stakeholders, as well as with the general public.

You will track and keep on schedule Mobility Network initiatives. You will assist the Academic Director in preparing standard reports and handling routine expense reports, invoices and payments.

Your responsibilities will include:

Resolving issues within the scope of the role and escalating problems as required
Coordinating tasks for projects and other strategic initiatives with stakeholders
Handling sensitive and/or confidential information
Writing routine documents and correspondence
Generating reports
Analyzing data
Determining logístical details and activities for events and/or programming
Collecting and submitting expense reimbursement claims

Essential Qualifications:

Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
Minimum five years of recent and related experience providing senior level administrative support
Excellent organizational, problem solving and communication skills (oral and written)
Strong analytical and project management skills, including the ability to manage conflicting priorities and meet deadlines
Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Access) and Adobe Creative Suite
Demonstrated commitment to equity, diversity, inclusion and the promotions of a respectful and collegial learning and working environment

Assets:

Experience and/ or knowledge in transportation or urban planning
Experience in academic administrative role

To be successful in this role you will be:

Accountable
Approachable
Efficient
Multitasker
Organized
Team player

Closing Date: 04/03/2023, 11:59PM ET

Employee Group:

USW

Appointment Type:
Budget - Continuing

Schedule:
Full-Time

Pay Scale Group & Hiring Zone:

Job Category:
Administrative / Managerial

**Lived Experience Statement