Accounting and Admin Supervisor - Vancouver, Canada - Alma Mater Society of UBC Vancouver

Alma Mater Society of UBC Vancouver

Verified Company

Vancouver, Canada

3 weeks ago

Posted by:

Sophia Lee

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Description

The Alma Mater Society (AMS) is the University of British Columbia's (UBC) student society, and works to improve the academic, social and personal lives of the 56,000 UBC students at its Vancouver campus.

The AMS also runs nine food and beverage outlets, a catering and conference operation, and the AMS Student Nest, providing on-campus employment opportunities and generating revenue that goes directly back into supporting the students at UBC.

Position title:
Accounting and Admin Supervisor

Department:
Administration/Finance

Reports to:
Controller

Supervises: 4 union employees

Employee status:
Permanent, Salaried, Full Time

Hours per week:
Monday to Friday, 9:00 am to 5:00 pm

Compensation:
Extended Health and Dental package, Pension/RRSP matching, Meal plan, Hybrid Work, Professional Development Opportunities

Salary:
$65,000 - $70,000

About the AMS

The Alma Mater Society (AMS), established as a formal constitution of UBC's student organization in 1915, is UBC's official student union and is the largest student union in Canada.

Operating as an independent organization of UBC, the AMS advocates students' interests and provides opportunities for their growth and advancement.

The AMS represents over 56,000 undergraduate and graduate students and its priorities are determined by these members.

In addition to offering services to students, the AMS is an advocate of students' issues and ensures the needs of students are presented to the University administration and the provincial and federal governments.

The AMS Nest is located on the traditional, ancestral and unceded land of the Musqueam people.

Every student at UBC is part of the AMS and the AMS is the manifestation of a shared student experience.

From providing advocacy, to student services that support health and education, to reducing student debt, the AMS fights for student interests to the University and all levels of government so that all students can succeed in life and take ownership over their time at the University of British Columbia.

The AMS is student-led, student-focused, and always student-first.

Position Purpose:

Under the direction of the Controller, oversees the accounting team to ensure timeliness and accuracy of recording financial information. Perform month end and year-end close procedures including general accounting duties, journal entry preparation, accruals, and reconciliation. Expect to work effectively with other AMS teams to deliver optimal service outcomes.

Duties and Responsibilities:

Manage a team to ensure they are meeting timelines, performance expectations, and goals
Responsible for the team through proper administration, scheduling, and execution of tasks. Update timesheets and approve staff time off requests in Dayforce HRIS
Coordinate month end entries from all areas including payroll and inventory accruals and adjustments
Perform monthly reconciliations: various large bank accounts and GL accounts
Prepare and maintain fixed asset and amortization schedules
Identify and recommend opportunities for standardization and automation of processes in an effort to improve efficiency. Update procedural documentation as required
Train new and existing staff and ensure proper policies and procedures are followed
Assist in coordination of all yearend closes
Coordinate support for software upgrades and testing
Review government remittances to ensure compliance with policies and procedures
Colead the administrative functions of the society
Other duties as assigned

Qualifications and Experience:

Minimum of 35 years of work experience in Finance and Accounting
Minimum 2 years supervisory experience
Experience with MS Business Central is preferred
Postsecondary education in finance and accounting or equivalent
Excellent organizational skills, with strong attention to details and accuracy
Excellent communication skills, including written, verbal and interpersonal skills (ability to develop and maintain effective working relationships within all levels of the organization). Proven analytical and problemsolving skills
Ability to work with mínimal supervision while meeting strict deadlines
Proven ability to lead and manage a team in an operation setting
Advanced Excel skills in spreadsheet engineering and proficient with MS Word and Outlook
Experience working in or supervising union employees considered an asset
Experience working in a student run or nonprofit organization considered an asset