People & Culture Operations Administrator - Vancouver, Canada - Peoples Group

Peoples Group

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

About us:

Peoples Group is a boutique Financial Institution with offices located in Vancouver, Calgary, Toronto, and Montreal that has been in the Canadian marketplace for over 35 years.

Our mission is to exceed our customers' expectations by providing exceptional customer service backed by extensive product knowledge and experience.

Our culture here at Peoples Group is formed by our values; Strength-Based, Relationship Focused, and Passionate Execution. We believe people don't choose a company to work for, they choose a company to join. We also believe that people come first and each day we strive to be willing, trustworthy, and creative.

About the work environment:

Peoples Group offers a flexible and hybrid work environment. In this role you will work a combination of 3 days in-office and 2 days remotely from home.

Typically, you'll be working regular business hours, Monday to Friday between 8:00am and 4:30pm with flexibility around start & end times.

About you:

You are a mature administrative professional who is familiar with working and supporting senior leaders on sensitive topics.

You are known for your organizational skills and ability to track details and documents in a collaborative and high-volume environment.

You have a keen eye for detail:
you are disciplined and enjoy routine with your workload. You are technology adept and data-interested.

You are seeking a role in a professional setting where you can partner with People & Culture managers and business partners on various project and administrative needs of the department.

About you / qualifications:

Postsecondary education in business, human resources or other relevant field
Minimum 3 years of administrative experience in a professional setting
Advanced user of Excel, OneNote, and full Microsoft suite
Familiarity and keen understanding of technology and databases/HR Systems
Ability to manage multiple projects simultaneously
Strong transcription skills with a typing speed of at least 50 WPM
Outstanding verbal and written communication skills

About the day-to-day:

Manage administrative activities, timelines and tasks to ensure proper prioritization for the People & Culture managers and business partners
Manage day to day Excel tracking and reporting from HRIS
Manage tracking of sensitive documentation and correspondence in a wellorganized and efficient manner
Manage calendars and scheduling of varying complexity; coordinate and prioritize meetings inperson and across multiple time zones using a variety of online meeting platforms
Provide point of contact support for employee inquiries, liaise with P&C managers and business partners for correspondence assistance
Handle confidential information and sensitive matters with discretion and professionalism
Support integration of department technology tools with one another and with the organization's enterprise tools
Assist with projects relating to the employee lifecycle
Maintain a wellorganized filing and backup system

Annual Compensation:

NOTE:
Please accept our utmost appreciation for your interest; however, only those applicants under consideration will be contacted. Peoples Group is an Equal Employment Opportunity employer.