Full Time Program Services Coordinator - Newmarket, Canada - The Salvation Army

The Salvation Army

Verified Company

Newmarket, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Full time

Description

The Program Services Coordinator is responsible for providing supervision, support and coordination of all aspects of Frontline and Program Services Caseworkers.

The incumbent will advocate for individuals who are in need of services and assist with the development of a strong, positive and supportive community.

The focus of the work is to strengthen communication, boundaries, safety and trust for individuals to begin to make steps toward getting housed and/or staying housed.

KEY RESPONSIBILITIES:

Supervisory

Provide ongoing coaching, mentoring and performance management of direct reports utilizing the SA PEAC system with a review and approval from the Director of Belinda's Place
Supervise Frontline workers and Program Services Caseworkers with regard to schedules and procedures, methods, materials and formats, providing backup support to these positions and their functions as required
Monitor and ensure staff practices are in compliance with Policies, Procedure, Operating Principles and Core Standards
Assure that all persons coming into contact with Belinda's Place, whether by phone or in person, are treated with dignity and respect by Program Service staff
Provide job specific orientation, training and scheduling staff in accordance with government contracts and core standards
Manage and maintain schedule for all Program Services Caseworkers to ensure adequate program staff coverage at all times
During shift, take lead role in crisis intervention and dispute resolution as required to ensure the safety of residents, outreach clients and staff
Participate in the provision of the Case Management Plan including intake, support and other direct services to residents and outreach clients of the facility during shift
Ensure directly and through staff, the maintenance of the security and monitoring of the security system.
Establish and maintain proper records, logs and files for the applicable shift to ensure the smooth operation of the facility, complete indepth reports for critical incidents; prepare resident files for discharge
Ensure that all computer records, reports, logbook entries, intake forms and other administrative tasks are done accurately and consistently as per the personal information protection and electronic documents act
Report attendance for staff in UltiPro or to designate
Maintain relief employee list / Arrange complete staff coverage during sick / vacation time
Provide statistics and monthly reports to Program Services Director
Ensure the Program Director is kept informed of all incidents, observations and infractions occurring at Belinda's Place and that the information is properly documented and passed on to the appropriate staff
May request materials to be ordered Perform other duties as assigned

Program

Ensure the programs are administered as per funding contracts
Maintain the front intake desk to ensure all reporting forms are available
HIFIS-Ensure data integrity and entries are completed daily at the end of each staff shift
HIFISensure all staff are trained and updated on this program
Provide oversight to the gathering and collation of data for the Ontario Government (HIFIS) and The Salvation Army (SAMIS) monthly statistics
Participate in development, planning and coordination of all program activities
Ensure client complaints are handed in accordance with THQ complaint policy and ensure Employee Relations is informed at the Ministry Unit, Belinda's Place
Ensure the proper maintenance and use of a computerized office system and proper record keeping of the same in accordance with the Territorial Computer Usage Policy
Assist with monitoring clients regarding Restorative Approaches
Ensure confidentiality and accuracy of client files
Enforce Policy and Procedures, Agency Rules and Expectations consistently
Attend and serve on committees as required
Assist in planning and operation of special events at the facility as required

Perform other duties as required.

WORKING CONDITIONS:

This is a full time position based on 40 hours per week
Works day or evening shifts, weekend and statutory holidays as required
Work is performed to ensure seamless service through shifts
The incumbent works in generally agreeable conditions, with the exceptions of high degree of multitasking
The incumbent may have little or no travel required

QUALIFICATIONS AND EDUCATION REQUIREMENTS: