Human Resources Coordinator - Ottawa, Canada - Somerset West Community Health Centre

Somerset West Community Health Centre

Verified Company

Ottawa, Canada

2 weeks ago

Posted by:

Sophia Lee

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Description

JOB POSTING

JOB TITLE:
Human Resource Coordinator

CLASSIFICATION:
HR/ Finance Coordinator

JOB TYPE:
TERM 1 year contract 1FTE (35 hrs per week)

DEPARTMENT:
Corporate Services

REPORTS TO:
Director of People, Culture & Organizational Development

START DATE:
As soon as possible

PAY RANGE:
$ $40.24 per hour.

DEADLINE TO APPLY:
November 10th, 2023, at 5:00 PM EST**- ________________________________________

About us:

We are Somerset West Community Health Centre (SWCHC), a non-profit, community-governed organization that serves over 18,000 clients annually.

Established in 1978, SWCHC provides a wide range of health care services such as primary health care, health promotion, community development, mental health and harm reduction.

We are deeply connected to the communities we serve and committed to removing barriers to accessing services for people who are vulnerable because of their age, income, ability, sexual orientation or gender identity, and language or culture.

SWCHC strives to ensure that our team reflects the communities we serve.

We work within an anti-racist, anti-oppressive framework that acknowledges the existence and impacts of systemic racism and seeks to ensure that systems are fair and equitable for everyone.

JOB SUMMARY
The Human Resources (HR) Coordinator acts as a resource to the Director, People, Culture, Organizational Development.

The HR Coordinator is responsible for a range of HR functions including:
Benefits, Pension Plan, Occupational Health & Safety Legislation Compliance, Orientation & Training, Payroll and HR documentation.

All staff are expected to actively use their skills and judgment to identify systemic problems, formulate, and implement solutions related to responsibilities they are charged with.

Specific areas of responsibility are outlined in the following sections:

POSITION RESPONSIBILITIES

Human Resources

Prepares employment contracts for new hires, renewal of contract and new contracts for existing employees.
Assists with the compensation system:
Prepares letters and notices to employees advising them of any changes to their compensation.
Monitors all employment contracts.
Assists with the administration of annual salary increments.
Coordinates employee departures process:
Informs employees of remaining entitlements
Terminates payroll and benefits.
Drafts termination agreements/letters, as requested.
Ensures HR files are up to date by advising managers of need to complete appropriate documentation including:
Contract renewals or terminations
Job descriptions
Probation review dates
Performance reviews
Proof of qualifications
Annual increases
Maintains the Centre's personnel filing system (both paper and electronic forms)
Responds to employee inquiries and third parties requests.
Updates employees on pertinent HR transactional information
Completes surveys from various parties concerning payroll, benefits, or HR issues.

Orientation and Training

Meets with all new employees to review orientation packages, benefits, payroll and JOH&S issues.

HRIS and Payroll Administration

Sets up and maintains employee profile information, including inputting new hires, changes in hours, salary, deductions, employee personal information status and terminations.
Processes payrolls change requests as required for changes in deductions, pay rates, status, etc;
Enters all change information to payroll software by each payroll deadline.
Maintains controls and balances records in preparation of payroll.
Liaises with various contracted firms to provide benefits programs/services for the Centre.
Coordinates the timely submission of, and followsup discrepancies with respect to enrolment/termination of employees, and changes in payroll or benefit coverage for employees.

Benefits

Provides information to staff on matters relating to benefits (e.g. enrolling and orienting staff to group benefits and pension plan)
Performs online administration of all employees' transactions for Benefit Providers and Pension Plan
Coordinates employee longterm disability cases
Produces employee entitlement reports.
Reconciles Pension Plan deductions annually.
Prepares Member Data Collection report for HR data accuracy.

Employment and OH&S Legislation/Policy

Assists with updating and revising all HR related policies and procedures as needed to ensure compliance with relevant legislation and best practices.
Prepares reports as requested by the Director, People, Culture, Organizational Development on HR or JOH&S related matters.

Education

Human Resource Management postsecondary courses preferred or at least 3 years of experience in Human Resources

Professional Experience

Knowledge of best practice methods and terminology used in recordkeeping.
Excellent understanding of procedures and policies related to human resources, payroll and data pr