Office Coordinator - Toronto, Canada - Good Shepherd Centres

Good Shepherd Centres

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Office Coordinator

TORONTO

months)
Good Shepherd Non-Profit Homes, Toronto is seeking to fill multiple positions with varying schedules for our growing needs.

If you are looking for a career working with amazing people while helping you community thrive, then this opportunity is for you and we want to hear from you.

We urge individuals that have retired, semi-retired, are returning to the workforce, those that are new to Canada and recent graduates to also apply.

At Good Shepherd, we are dedicated to building a diverse, inclusive equal and authentic workplace.

Who We Are

The work of Good Shepherd is based on a fundamental belief in providing hope and restoring dignity to the most vulnerable members of our community.

Our services include emergency food and clothing; daily hot meals; emergency shelters for men, youth, families, women and children; transitional housing and education for homeless and street-involved youth; hospice palliative care; community mental health programs; and supportive housing programs.

_This opportunity is an onsite position with our Good Shepherd Non-Profit Homes, Toronto._

Culture and Values
We _see the good_ in people, not only the challenge. We hear the warmth in their voices. We recognize that we all have potential and promise.

Our programs help to tear down the barriers that have impeded our community's most vulnerable citizens and help them to establish a path to a stable and healthy life.

At Good Shepherd, we recognize the inherent value of people living with addiction and their right to quality care and services.

Good Shepherd is committed to integrating Harm Reduction practices into our programs and to prioritizing the rights, dignity, and choices of those who use substances.

By integrating a Harm Reduction framework at Good Shepherd, we can decrease barriers to service and better support some of our community's most marginalized members.

_ Hospitality_, as inspired by St. John of God is at the heart of Good Shepherd's mission. This means that we welcome all people with compassion, acceptance and a spirit of generosity; creating opportunities for transformation. Hospitality embodies our
Values,
Responsibility, Availability, Adaptability, Quality and Dignity.

How You Will Make an Impact

The Office Coordinator is primarily responsible for all administrative and financial information processing activities; in addition to the oversight and coordination of the Company's administration systems and record keeping.

The Office Coordinator will be a key liaison between the site and the Property Manager and will be responsible for the areas of tenant services, financial information processing, maintenance, office administration and inquiries.

To provide a work ethic in leadership and role modelling of behaviours that demonstrates the Mission, Vision and Values of Good Shepherd Non-Profit Homes
Prepare Reports & memorandums
Reply to member / tenant inquiries and concerns in a timely manner
Provide community involvement and support to community workers
Bank Deopsits
Enter all deposits into the Arcori accounting system
Calculate housing charges/rent according to proper procedures.
Provide the appropriate notices in accordance with regulations.
Enter maintenance work order
Prepare monthly work order reports for review.
Contact companies approved contractors when necessary ensuring that the proper approval process has been followed.
Assist with contractors as required from time to time.
Adhere to monthly administration timelines.
Maintain a strictly professional relationship with tenants/client
Manage the Property administration office in an organized and efficient manner
Receive maintenance requests; prepare Work Orders and coordinate with Building Superintendent and/or trades as necessary
Provide telephone reception and coordinate with other staff
Liaise with visitors, trades, landlords, staff, and other agencies as needed in a professional and organized manner
Prepare notices and other correspondence as directed
Collect rent and issue rent receipts; track tenant arrears
Receive invoices and code for payment, prepare bank deposits, make bank deposits, administer petty cash as required
Collect and distribute mail in an orderly and accurate manner
File legislative paperwork
Assists in the Annual Income Verification process
Maintain professional boundaries with tenants Responsible for participating in Good Shepherd's Health and Safety programs, procedures, procedures and work in compliance with the provisions of the Occupational Health and Safety Act and its regulations to minimize risk to clients, staff and others as well as to the property of the Good Shepherd.

What You'll Bring to Our Team

Demonstrated commitment to the mission and values of Responsibility, Availability, Adaptability, Hospitality, Quality and Dignity
Highschool Diploma, College or University preferred