Administrative Specialist - Etobicoke, Canada - Support Ontario Youth

Support Ontario Youth

Verified Company

Etobicoke, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Introduction:

Support Ontario Youth is committed to our team members and clients. We work very hard to foster a culture that allows us to be our authentic selves. We know that clear communication, collaboration, and teamwork is the key to a successful workplace.

We are looking for
Administrative Specialist to help support our driven, focused and expanding team.

We welcome the experience of someone who is responsible, reliable, and highly professional, that's also energetic and a tenacious team player.

Your ability to multi-task and manage your own work and projects is essential to this position, as you will be responsible for getting tasks and projects done efficiently against pre-determined deadlines.

You need to be proactive, resourceful, a good problem solver and organized with strong attention to detail. You are also efficient and comfortable working in a traditional and virtual team environment.

Ideally, you are also creative and enjoy writing and editing and have a good understanding of public communications.

Part of the role will be to support our team with creating, strategizing and organizing content that aligns with our company objectives.

Can communicate with customers and colleagues in a professional manner
Are a natural peopleperson who can address client requests and concerns
Have the initiative to take on other tasks to help the team succeed
Can maintain confidentiality and exercise tact and good judgment
Are punctual with good organization and time management skills
Can work independently and as part of a team

Job Summary, responsibilities, and duties:

Manage incoming phone calls (screen, organize, and facilitate, and direct each call) as required
Provide administrative support to our projects and teams
Enter data into the customer relationship management (CRM) with complete accuracy
Record, finalize and organize minutes for meetings
Other responsibilities and accountabilities as assigned by management

Qualifications and Skills:

Able to work inperson, at the office 5/week flexible on schedule when work happens outside of preset office hours
Strong communication and interpersonal skills
Ability to multitask and pivot as priorities may shift quickly
Strong attention to detail and superior organization skills
Resultsoriented and comfortable working in an evolving and fastpaced environment
Ability to ask questions to ensure accuracy of work
Proficient in MS Office with expertise in Microsoft Word, PowerPoint and Excel
Experience in an office environment in an administrative capacity would be considered an asset
Exposure to the skilled trades environment would be a bonus but is not necessary
Fluent in English; French is an asset but not required
Must be available to start immediately