Contracts Coordinator - Hamilton, Canada - City of Hamilton

City of Hamilton

Verified Company

Hamilton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

About the City of Hamilton

Contribute to the City of Hamilton, one of Canada's largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason

JOB POSTING
JOB ID #: 20192

Contracts Coordinator
Public Works
Engineering Services
100 King St

W

NUMBER OF VACANCIES:
1 Full-Time Regular

UNION/NON-

UNION:
CUPE Local 5167 Inside

HOURS Of

WORK:
35.00 per week

GRADE: M
SALARY/

HOUR:
$ $45.996 per hour- Note: See appropriate Collective Agreement or the Non Union Salary Range for details.

STATUS/

LENGTH:
Full Time Regular

Job Description ID #: 383

Vaccine Verification - As a condition of employment you are required to provide proof that you are fully vaccinated or provide proof of valid exemption satisfactory to the employer prior to your start date. You must acknowledge and agree to comply with any future vaccine policy requirements as an ongoing condition of employment at the City of Hamilton.

SUMMARY OF DUTIES
Reports to the Senior Project Manager, Engineering Services, Design, under the general supervision of the Project Manager.

The Contract Co-ordinator is responsible for the co-ordination, preparation and tendering of City contracts and administer specifications, policies and standards.

GENERAL DUTIES
Co-ordinate the preparation and tendering of City contracts by ensuring contract documents comply with City tendering practices and policies. Approve final contract documents for tender.

Review, edit and complete contract documents, schedules of quantities, specifications and contract special provisions.

Review and interpret engineering drawings.

Review and edit contract documents from consultants and staff and ensure compliance with engineering design drawings.

Interpret plans and specifications for contractors, staff and the public.

Co-ordinate the publishing of tenders onto the electronic bidding platform with the City's Procurement department
Receive and answer enquiries from staff, consultants, engineers, other departments and municipalities.

Receive and answer tender enquiries and determine the need for addenda, revisions to contract documents and plans.

Maintain and update the City standard specifications and contract documents templates.

Research and recommend City specifications and contract policies and procedures.

Maintain historical contracts listings for reference. Input and retrieve specification and contract data.

Direct and train new staff and students.

Operate equipment such as, copier, scanner and printer.

Schedule contracts, arrange bidders site meetings, set contract tender periods and closing dates.

Prepare Request for Quotes for various works, such as day-lighting of utilities to determine location of underground structures and tree removals.

Represent the Public Works Department in Specification and Project Scheduling Committees.

Assists the Project Manager of Contracts with facilitation of the Standards and Approved Products Committee meetings.

Perform other duties as assigned which are directly related to the major responsibilities of this position.

Works in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to occupational Health and Safety.

QUALIFICATIONS

Demonstrated knowledge of the practices of construction contract administration normally acquired by obtaining a three-year Community College Diploma in Engineering Technology or an equivalent combination of relevant education and related work experience.
Considerable experience with the preparation of contract tender documentation and an understanding of construction specifications.
Comprehensive working knowledge in construction and contract administration and specification coordination
Strong administrative skills with excellent attention to detail involving coordinating, reporting and tracking tendering documents gained through practical experience.
Must possess well developed interpersonal, verbal and writing skills.
Knowledge, or demonstrated ability to understand and interpret Corporate policies and procedures including the Ontario Health & Safety Act and Purchasing Policy.
Working knowledge of Outlook, Word, Excel, MS Teams and Webex. Working knowledge of MS Project software an asset.
Ability to organize and prioritize multiple tasks/assignments in order to meet deadlines.
Must possess a valid Ontario Class "G" Driver's Licence.

THIS POSITION REQUIRES