Admin Secretary - Toronto, Canada - St. Michael's Hospital

St. Michael's Hospital

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

This position will be reporting to the Clinical Leader Manager of PACU, Surgical Day Care, and Pre-Administration Facility.

In this role, the Administrative Assistant will provide administrative support to the CLM of PACU, SDC, PAF (FTE 0.5) and scheduling (FTE 0.5).

DUTIES & RESPONSIBILITIES:

Provides administrative and secretarial support to the Program Leadership and Staff of the Perioperative Services Program including: preparing correspondence (e.g. letters, memos), sorting mail, preparing spreadsheets, filing, and updating employee information.
Takes minutes at Perioperative Department/Program Meetings.
Assists Leadership with the maintenance of the staff scheduling system.
Responsible for administrative staff payroll preparation, entry and follow up reports/ staffing activities. Supports payroll across the program in needful situations.
Oversees/coordinates events and arranges meetings.
Types and provides assistance with the preparation of research documents, teaching materials for managers and program staff.
Other responsibilities as requested.

QUALIFICATIONS:

Minimum of 2 years previous administrative secretarial experience in a Hospital setting required.
Proven computer ability with Microsoft Word, Excel, Power Point, Empath, Electronic mail and internet.
Excellent interpersonal, communication (good written and oral English Language skills), organizational and customer service skills.
Demonstrates initiative, is self starter and able to work independently.
Demonstrates the ability to problem solve and multitask in a busy environment.
Demonstrates the ability to work effectively in a team environment.
Demonstrates an understanding of the Hospital's mission and values