Foundational Learning Administrator - Edmonton, Canada - Government of Alberta
Description
Job Information
Job Title: Foundational Learning Administrator
Job Requisition ID: 57130
Ministry: Advanced Education
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Ongoing
Scope: Open Competition
Closing Date: May 1, 2024
Classification: Administrative Support 5
Salary: $1,913.27 to $2,342.49 bi-weekly ($49,936 - $61,138/year)
The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit:
Advanced Education supports Albertans by providing the education and training opportunities they need to prepare for the workforce. This is accomplished by approving programs of study; funding public post-secondary institutions and other adult learning providers; providing financial aid for learners; registering and certifying apprentices; and, supporting academic research and innovation.
Programs and services are driven by 3 outcomes: (1) Adult learning opportunities are accessible and affordable for all Albertans; (2) High-quality education, skills development and research make a positive contribution to Alberta's economy, society, culture and environment; and, (3) The adult learning system is accountable and coordinated.
For more information on the Ministry of Advanced Education, please visit:
Role Responsibilities
The Ministry of Advanced Education has an exciting opportunity for you to join our team as a FLS Administrator
Reporting to the Manager, the Foundational Learning Administrator provides multiple administration, financial, and information management/information technology (IM/IT) to Client Service Delivery Team and the FLSD Unit to facilitate efficient daily business operations. The Administrator applies sound interpersonal skills and knowledge of the team and unit priorities to complete work in required timeframes and within the established department requirements. All responsibilities are performed in accordance with relevant legislation, policy, and procedural guidelines applicable to financial and administrative functions, and foundational learning programs, and objectives established by the Manager.
In your role as the Foundational Learning Administrator, you will:
• Support the preparation and execution of grant agreements (e.g., records management, coordination of signatures, document preparation, and tracking progress to execute agreements).
• Create Bernie service requests to action IT issues for the staff.
• Process financial transactions for the unit and pay invoices ,P card reconciliations financial reports, verify approvals ,complete fiscal year end and shared service agreements payments and accruals).
• Respond to inquiries and requests for information from internal and external stakeholders.
• Ensure that all documents are processed within deadlines, and adhere to ministerial policies, guidelines, and procedures.
• Back up to supervisor for purchasing services and supplies in compliance with GOA procurement rules, maintain office supplies, action staff supply requests.
• Maintain print and electronic records in accordance with ministry and GOA policies and practices, including coordinates storage of old files with Central Records; and ensuring files are handled in accordance with the Freedom of Information and Protection of Privacy Act.
• Administrative supports are provided to the Branch in line with GoA requirements to support ongoing business operations as back up to the supervisor.
• Coordinate surplus office equipment, order new office equipment (e.g., printer) and ensure it is operational, provide staff information and training on how to use equipment.
• Receive and allocate payments from students and educational institutions to appropriate debt in IT systems.
• Perform tuition fee refunds, including receipt of payments from educational institutions, payments reconciliation and update appropriate information in relevant IT systems.
• Communicate with educational institutions to clarify and resolve any discrepancies concerning conflicting information.
• Reconciliation and Reports are generated to reflect status of the funding budgets and inform management's decision-making.
• Contacts are sustained with internal and external stakeholders to support financial processes and related troubleshooting.
APS Competencies
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.