- Managing all aspects of each SVP's schedule, including planning & scheduling meetings, conferences, coordinating meetings/team events & travel arrangements. Coordinating schedules of all key stakeholders, helping to meet the overall business commitments of each SVP.
- Assisting with legal document productions, conducting corporate fillings, assisting with minute books and other corporate record keeping tasks.
- Drafting, managing and maintaining the most commonly used real estate documents: Letters of Intent; Offers; Commercial Leases; Lease Amending Agreements; Estoppel Certificates; Non-Disclosure Agreements, Waivers and Extension Letters.
- Assisting the SVP, Legal with matters related to the Executive and Senior Leadership teams as well as the Board of Directors, including business status/update meetings, and quarterly Board/Committee meetings, and the Annual Meeting of Shareholders.
- Preparing and submitting reports such as monthly departmental reports, each SVP's expense reports and managing the Medius accounts payable system for invoices sent to each SVP. Responding to and managing emails, responding to and redirecting internal & external requests.
- Assist in/arranging & planning departmental, corporate & social events such as offsite meetings, corporate dinners, staff appreciation events, help to decorate the office area for seasonal events/celebrations etc.
- Post-secondary degree or diploma is preferred.
- Minimum of 3- 5 years of direct experience supporting senior level executives and a professional team in all areas of executive support & office/department administration.
- Background in Law, Geography or Urban Planning would be considered an asset.
- Strong organizational skills, acute attention to detail & the ability to juggle multiple tasks while still meeting deadlines. Efficient & self-reliant.
- Ability to work independently, as well as within a larger team environment.
- Excellent communication skills, have the ability to effectively communicate & collaborate with a diverse range of people & job functions.
- Capacity to multitask & prioritize while maintain an orderly approach to functions.
- Flexibility & ability to adapt to rapidly changing priorities & an openness to assist wherever needed.
- Strong guest service focus in dealing with both external and internal guests, displaying an image of professionalism, discretion, integrity and tact.
- MS Office skills in Word, Excel, PowerPoint & Outlook
Executive Assistant - Toronto, Canada - Cineplex
Description
Work location:
Home Office 1303 Yonge StCity:
TorontoWhat you will do:
This multi-faceted position encompasses both Executive Assistant & law firm experience. This position is an integral part of the Legal and Real Estate teams; it requires an adaptable, energetic, & well-organized candidate who is a highly reliable, resourceful self-starter with well-developed time management skills. It demands a proactive, effective multi-tasker, able to prioritize varying tasks & deadlines and assist with confidential matters, and manage matters related to Executive Leadership Team and the Board of Directors.
You must come to the office Monday to Friday. Office location is 1303 Yonge Street, Toronto.
Key Responsibilities
Education & Certification
Experience
Knowledge, Skills and Abilities
Inclusion & Diversity
Cineplex, its subsidiaries, and affiliates are equal opportunity employers with a commitment to hiring and retaining a diverse workforce. We encourage and welcome applications from all intersectional walks of life. The collective sum of our individual differences, experiences, knowledge, innovation, self-expression, unique capabilities, and talent represents a significant part of our culture. By valuing a diverse workforce, we enforce hiring practices that are fair and equitable.
Accessibility
While we appreciate all interest, only those candidates selected for an interview will be contacted.