Executive & Personal Assistant - Halifax, Canada - Fundmetric

Description

Location:
Halifax, Nova Scotia Dresden Row, Suite 502


Starting Wage:
$15.00 per hour


Schedule:
Full-time; 8 AM - 5 PM (with flexibility required for special events, adjusting to travel schedules, and potential for extended workdays)


About Fundmetric:

Fundmetric stands at the forefront of advancing fundraising efforts for institutions through innovative solutions.

Under the leadership of CEO Mark Hobbs and a dedicated team, we leverage strategic insights and advanced technologies to make a significant impact.

Located in vibrant Halifax, we are expanding our executive team with an Executive/Personal Assistant who is dynamic, adaptable, and thrives in a multifaceted and challenging work environment.

Role Overview:

The Executive/Personal Assistant is a key support figure to the CEO and the executive team, tasked with maintaining organization, ensuring efficient scheduling, and managing a comprehensive range of administrative duties.

This role requires excellent coordination, proactive problem-solving, and the agility to handle diverse tasks with professionalism and precision.


Key Responsibilities:

• Organize schedules, appointments, and meetings with meticulous attention to detail.
• Coordinate comprehensive travel arrangements, providing support for a CEO using a power wheelchair.
• Serve as the primary liaison between staff, clients, third parties, and especially remote graphic and video editors, ensuring they work efficiently and meet project deadlines.
• Exhibit a strong proficiency in, or the willingness to quickly learn, Excel for data management and analysis.
• Demonstrate a solid understanding of time zones for effective global meeting scheduling and communication management.
• Large volume file organizaiton
• Manage personal errands, online shopping, product returns, and daily cleanliness tasks for the kitchenette and fridge.
• Organize the CEO's desk and workspace to maintain an efficient and orderly environment.
• Comfortable with animals, as interaction with pets may be part of the daily environment.
• Utilize project management tools like Asana and Jira for task management and coordination with remote teams.
• Adapt to new technologies, tools, and software to enhance work efficiency and productivity.
• Monitor multiple realtime situations
• Check mail
• Dishes and Office Cleaning on a daily basis
• Manage various remote contractors or products
• Manage utilities billing
• Deliver difficult news with tact, exhibit public speaking skills, and undertake unconventional tasks or other duties as assigned.

Requirements:

• Exceptional Written and Verbal English communication skills
• Exceptional organizational and multitasking skills.
• Valid Drivers Licence or willingness to obtain one
• Advanced proficiency in MS Office, with a focus on Excel, and familiarity with project management platforms like Asana and Jira.
• Excellent communication skills, both written and verbal.
• Flexibility to work outside standard hours as necessary.
• Proactive in problemsolving and effective in task management.
• Comfortable with public speaking and managing sensitive communications.
• Eagerness to learn and adapt to new technologies and methodologies.
• Comfort in environments with animals.

Why Join Us?

• Join a team at the cutting edge of innovation in the fundraising sector, dedicated to making a tangible difference.
• Experience a dynamic work environment that values adaptability, strategic decisionmaking, and continuous learning.
• Benefit from a comprehensive health benefits package, highlighting our commitment to employee wellbeing.
• Enjoy a varied and engaging workday, filled with a diverse set of tasks and responsibilities.

Application Process:

Salary:
$15.00-$25.00 per hour