Administrative Assistant - Nanaimo, Canada - Klohn Crippen Berger

Klohn Crippen Berger

Verified Company

Nanaimo, Canada

2 days ago

Posted by:

Sophia Lee

beBee Recruiter

Part time

Description

Klohn Crippen Berger's (KCB) Mining Environmental Group (MEG) in Nanaimo has an immediate opening for an Administrative Assistant. This a contract position that is part time, offering a minimum 16 hours per week for an 18-month term. Initiative, enthusiasm and commitment to technical excellence are all important qualities of our team members.

This role will give you the opportunity to:
Boost

Provide general office support by:
maintaining and ordering office supplies and equipment

- liaising with vendors and service providers
- organizing regular office inspections and following up on action items
- making arrangements for new employees, e.g., coordinating with IT
- coordinating office events, e.g., meetings and lunches

Assist Project Teams by:

- typing, formatting, editing/proofing letters, memos, reports and other correspondence as required following KCB's Quality Management System (QMS) standards
- using internal & external internet based library sites such as Newforma & SharePoint for uploading and filing deliverables
- assembling reports and other documents for submission to clients and internal filing
- supporting travel logistics: flight/hotel/rental car bookings

Assist staff with Health & Safety compliance and tracking of clientrequired training
Coordinate various registrations for training, conferences, seminars, workshops, etc.
Perform other duties as required

If you have an Administrative Diploma or at least 2 years of previous administrative experience, ideally in an engineering or professional services environment, we want to hear from you.

We value your:

Wellorganized, selfstarter demeanor who sees a project through from start to finish
Excellent verbal and written English communication skills.
Ability to proof and edit technical documents
Appreciation for doing a job well, and in a timely fashion
Strong MS Word, MS Excel, MS PowerPoint and Adobe Acrobat skills
Typing speed of 60 wpm
Friendly personality and the ability to work well with others and independently in order to meet deadlines
Effective time management skills and the ability to prioritize conflicting priorities and manage work load
High degree of attention to detail