- Audit and compliance:
- Educates customers on program compliance, which includes customer training and new department set-up.
- Assists Records Manager with identifying process improvement opportunities for the retention of information and records for assigned business units.
- Assists Records Manager with identifying non participating customer entities, and works with business unit leadership to administer standard policy and program compliance.
- Monitors customer's business initiatives to assess impact on business records management requirements.
- Assisting the customer with moves or closures through managing migrations and transfer of records.
- Records System implementation
- Assists Records Manager with maintaining records management processes and procedures for assigned business units.
- Assists Records Manager with maintaining record retention schedules and record series for assigned business units.
- Assists Records Manager with implementing records destruction process for customer assigned business units.
- Record System administration and coordination
- Maintain accurate records and respond in a timely manner to all retrievals, accessions and destruction requests for all customers' records according to company record retention policy.
- Monitors records database to ensure accuracy of data entry, storage and destruction.
- Coordinate collection and distribution of necessary information for assigned business units, including activity levels, Iron Mountain district contacts, authorized users, workflow data, etc.
- Assist Records Manager with driving overall program improvements for assigned business units.
- A bachelor's degree is required.
- A minimum of (4) years to 7 years of equivalent work experience in an active records environment is preferred.
- A thorough knowledge of retention guidelines and relevant IM technology applications for information retention is required.
Outsourced - Senior Records Analyst - Toronto, Canada - Iron Mountain
Description
At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That's why we need smart, committed people to join us. Whether you're looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.
We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.
Are you curious about being part of our growth story while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation.
The Senior Records Analyst is responsible for compliance of the records management policy i.e., accountable for the inventory and control of a company's business records. This position is responsible for communicating and training business units on records management standards and best practices, and enforcing current records management policy and procedures. In addition, this position provides the leadership necessary to establish and enforce records management policies and provides direction for project work.
KEY RESPONSIBILITIES
EDUCATIONAL & EXPERIENCE REQUIREMENTS...
Category: Operations Group
Iron Mountain is a global leader in storage and information management services trusted by more than 225,000 organizations in 60 countries. We safeguard billions of our customers' assets, including critical business information, highly sensitive data, and invaluable cultural and historic artifacts. Take a look at our history here.
Iron Mountain helps lower cost and risk, comply with regulations, recover from disaster, and enable digital and sustainable solutions, whether in information management, digital transformation, secure storage and destruction, data center operations, cloud services, or art storage and logistics. Please see our Values and Code of Ethics for a look at our principles and aspirations in elevating the power of our work together.
If you have a physical or mental disability that requires special accommodations, please let us know by sending an email to See the Supplement to learn more about Equal Employment Opportunity.
Iron Mountain is committed to a policy of equal employment opportunity. We recruit and hire applicants without regard to race, color, religion, sex (including pregnancy), national origin, disability, age, sexual orientation, veteran status, genetic information, gender identity, gender expression, or any other factor prohibited by law.
To view the Equal Employment Opportunity is the Law posters and the supplement, as well as the Pay Transparency Policy Statement, CLICK HERE
Requisition: J0072044