Office Assistant - Port Coquitlam, Canada - Blue Star Projects

Description

We are a local based Restoration/general contracting company operating in the Lower Mainland looking for an Administrative / Office Assistant to be a key part of our team.

To be successful, we are looking for a confident and punctual professional to own their role. We require someone with strong attention to detail skills, ability to multi-task and work with a sense of urgency.


Job Duties Include but are not limited to the following:

• Responsible for invoicing and daily tracking routines
• Provide assistance and support to the Managers
• Verify and approve time clock entries
• Maintain and organize files, both physical & digital
• Maintaining and updating databases, contact lists, document files and tracking excel spreadsheets
• Process payroll and maintain accurate records
• Determine and establish office procedures and routines
• Maintaining accounts receivable and payable via Quickbooks Online
• Order office supplies and maintain inventory; maintain overall office cleanliness
• Reconcile accounts and resolve any discrepancies
• Oversee and process cheques; hand written and printed
• Generate reports as needed for management review and financial analysis.
• Assist with HR tasks as needed

Requirements:

• Minimum of 2 years experience in office administration or clerical role. Preferably in a Construction setting.
• Excellent written and oral communication skills (Fluent in English)
• Previous experience processing payroll and paying taxes is essential.
• Well organized, detailed/accurate, strong analytical, problemsolving and planning skills with a willingness to learn and take initiative
• Ability to prioritize workload, be proactive, and work independently
• Proficient using Microsoft Office Suite (Outlook, Word, Excel)
• Experience with QuickBooks Online or other accounting software is mandatory.
• Demonstrated high standards of ethics and confidentiality to handle sensitive information
• Excellent interpersonal and customer service skills, polite phone etiquette

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We thank all applicants for the their interest in this position, however only those who are successful will be contacted._


Working Location:
Our office is located in Port Coquitlam, BC


Job Type:
Administrative / Office Assistant

Wage:
$20 - $26 (depending on experience). Extended Health Benefits after 3 months' probation period.


Working Days:

The office hours are 9:00 am to 5:00 pm Monday through Friday.


Job Types:
Full-time, Permanent


Salary:
$20.00-$26.00 per hour


Benefits:

• Extended health care
• Onsite parking
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Port Coquitlam, BC V3B 0R9: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Experience:

• Administrative experience: 2 years (required)

Work Location:
In person