Admin & Dispatch Assistant - Burnaby, Canada - The Gisborne Group

The Gisborne Group
The Gisborne Group
Verified Company
Burnaby, Canada

1 week ago

Sophia Lee

Posted by:

Sophia Lee

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Description

About us


The Gisborne Group is an industrial general construction company, that started out in 1953 as a forestry industry, maintenance overload and labour contractor.

Today Gisborne enjoys continued growth and success in all industrial construction sectors as well as having a robust Fire Protection Division.

With a dedicated core of senior employees and support office personnel, Gisborne employs in excess of 500 trade personnel, plus sub-contractors on an average annual basis.

Admin & Dispatch Assistant


The Admin & Dispatch Assistant is responsible for a wide variety of administrative duties including reception coverage, arranging travel plans, drafting correspondence, assisting estimating with printing documents and related support, and arranging meetings/special events as directed by the senior management team.

Reporting to the Corporate Director of Human Resources and Talent Acquisition, the Admin & Dispatch Assistant also works closely with the Dispatch and Personnel Coordinator in the dispatching of personnel to various construction projects.


Job Tasks

Admin Duties

  • Provide administrative and office management support to all members of the management team
  • Provide accurate wordprocessing/copy support by composing/editing and/or printing a variety of documents. This includes confidential correspondence, memoranda, proposals, contracts, and requests for proposals.
  • Receptionist duties include processing daily mail, both incoming and outbound, arranging for courier services as required, managing the switchboard and ensuring on call and emergency call messages are current, and maintaining the corporate out of office calendar and daily office attendance log
  • Assist with organizing meetings and/or special events including arrange for catering, locations, and distribution of information
  • Complete/assist with special organizational and research projects as directed
  • Arrange corporate travel, hotel, and car reservations and prepare related itineraries
  • Order & manage inventory and distribute office supplies, stationery, and office furniture
  • Ensure daily check is completed re photocopier paper & toner supply and stationary supplies
  • Register employees for courses/schooling as directed
  • Liaison with outside service providers as required
  • Present a positive and professional image of the company to all visitors, suppliers, inquiries, and other interactions
Dispatch Duties

  • Assist with dispatching employees to various projects including compiling, sending, and following up on hiring packages. Upon receipt of these documents, ensure they are accurate and complete
  • Booking of related training as directed
  • Work with Dispatch and Personnel Coordinator & projects to track dispatch requests
  • Booking flights and accommodations as required re travel for personnel assigned to projects.
  • Assist with management of personnel data base re data entry and related functions

Requirements:


  • Previous experience in office administration
  • Previous experience in reception
  • Excellent Communication skills spoken and written
  • Excellent attention to detail
  • Reliable, punctual, communicative

Compensation

  • Base salary
  • Paid vacation + sick days
  • RRSP Contributions made by Gisborne
  • Extended Health & Dental
  • Life + ADD Insurance

Benefits:


  • Casual dress
  • Company events
  • Dental care
  • Disability insurance
  • Extended health care
  • Life insurance
  • Onsite parking
  • Paid time off
  • RRSP match
  • Vision care

Flexible Language Requirement:

  • French not required

Schedule:

  • 8 hour shift

Experience:

Office Administration: 1 year (preferred)

  • Reception: 1 year (preferred)

Language:


  • English (required)

Work Location:
In person
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