Administrative Management Assistant - Toronto, Canada - US Embassy and Consulates in Canada

US Embassy and Consulates in Canada

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Hiring Path:

Open to the public

Who May Apply/Clarification From the Agency:
For USEFMs - LE-8 is equivalent to FP-06. Actual salary is determined by Washington D.C.

Security Clearance Required:
Public Trust - Background Investigation

Appointment Type

Permanent

Appointment Type Details:

Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is:

Full-time

Supervisory Position:
No

Relocation Expenses Reimbursed:
No

Travel Required:
Not Required

Duties:

Basic function of the position:

Job Holder serves as primary assistant and advisor to the Management Officer for contract management, When Actually Employed (WAE) employees' supervision, and general administrative support.

Serves as Consulate liaison overseeing the commercially leased annex building. Provides support and guidance to WAE Administrative Assistant/Security Escort employees. Responsible for the preparation and maintenance of the post's Duty Officer Roster and keeping the Duty Officer information up-to-date.

Job holder is a certified contracting officer's representative (COR) responsible for performing contract administration duties as assigned by the contracting officer in the letter of delegation.

A primary responsibility of the COR is to assure, through close liaison with the contractor, that the contractor accomplishes the technical and financial components of the contract.

Fulfilling these responsibilities requires a comprehensive understanding of the scope of the assigned contracts and the various technical aspects that are involved.

Job holder is directly supervised by the Management Officer.

Qualifications and Evaluations:

Requirements:

EXPERIENCE:
Minimum 4 years of administrative experience.

KNOWLEDGE:
Good knowledge of local business practices, resources, pricing, local contracts management best practices is required.

A general knowledge of commerce within the country, to include local contractual requirements, customs and case law as they relate to leasing and contracting is required.

Education Requirements:

Two years of post-secondary education/college is required.

Evaluations:

LANGUAGE:
Fluent reading/writing/speaking English is required. This may be tested.

SKILLS AND ABILITIES:

Good oral and written communications skills are required for developing sustainable working relationships with contractors and for meeting the extensive reporting requirements.

Organizational skills are required to operate independently with limited direct supervision of day-to-day activities and to assist the contracting officer in a results-driven activity.

Tact is required in dealing with local companies and businesses; persuasiveness is often necessary in dealing with contractors to achieve acceptable completion of the contract.

Good overall computer skills (keyboarding with both speed and accuracy - 35 wpm) are required. Ability to use word processing, spreadsheets and database software is required. Good numerical skills are required for monitoring the financial aspects of the contract, pre-approving invoices. Good internet skills are required for document preparation and reporting.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info:

Benefits:
Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Canada may receive a compensation package that may include health, separation, and other benefits. The US Missions offer competitive salary, robust benefits, professional development and celebration of American and Canadian holidays.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE ORDER:

AEFM / USEFM who is a preference-eligible U.S. Veteran*AEFM / USEFM
FS on LWOP and CS with reemployment rights**-IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 ("Certificate of Release or Discharge from Active Duty"), Letter from Veterans' Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A "certification" is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120