Program Coordinator - Calgary, Canada - Alpha House Society

Alpha House Society

Verified Company

Calgary, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Salary:
$65,000 per annum, full benefits

Hours:
Full Time, Please note that this position requires working overnights as part of the rotation

Position Summary:

As part of Alpha House's Management Team, Program Coordinators, as a team, provide Management support for the agency 24/7. They will manage front line staff and or Shift Supervisors. Program Coordinators are expected to manage crisis's, provide critical incident debriefing, and are responsible for performance management of staff.

Responsibilities:

Leads by example, interacts with clients in a caring, nonjudgmental manner, and ensuring staff are doing the same
As part of the grievance procedure, resolve client concerns
Provides training, coaching, mentorship, supervision and all levels of disciplinary action up to and including termination, to staff
Responsible for writing, conducting and reviewing performance reviews of staff, and when necessary has the authority to extend probation
Respond to and if necessary, investigate concerns and issues brought forward from staff related to Alpha Houses Respectful Workplace Policy, Employee Complaints and Vulnerable Adults Abuse Policy
Responsible for ensuring staff are able to fully function and are motivated to provide high quality client care in a warm and compassionate manner
Is responsible for the recruitment, selection and onboarding of staff
Responsible for ensuring adequate shift coverage is provided by sending out available shifts using Shift Link and assigning shifts to staff
Responsible for reviewing and approving time off bids/requests as well as ensuring the accuracy and approval of staff's pay
Attends to crisis' (i.e. seizures, overdoses and deaths) providing debriefing as a group as well as 1:1 with staff impacted
Ensures the safety of staff and clients by being up to date and accountable for safety protocols as well as accreditation and program audit standards
Works with the Program Manager and or HR in resolving problems arising with team functioning and staff issues of a serious nature
Partnering, interacting and building positive strategic partnerships with other agencies, community partners, local businesses and stakeholders, including resolving any concerns that may arise
Be accountable for ensuring the accurate collection and submission of data and statistics for funding and outcome reports
Ensure Agency Vehicle log books are being completed properly and report any maintenance issues to the Asset Manager
Provide supervision to Volunteers and practicum students
Delegate's responsibilities to Shift Supervisors and/or staff
Responsible for holding regular program meetings and staff meetings
Ensures the safety of staff in other 24/7 programs by checking in with teams between the hours of 2300 and 0700, seven days a week
Participates in management meetings including those related to Labour Relations and collective agreement proposals
Conduct regular reviews and audits of the Program to identify and verify compliance with accreditation and Alpha House policies, procedures and standards
In conjunction with staff, respond to emergencies and address community and client complaints, resolving problems, completing program audits and implementing related changes
While being fiscally prudent, manage the program budget to ensure the program has the necessary supplies to provide quality care to clients
Participate in direct service provision as needed and to cover when there are gaps in staffing

Qualifications:

Post-Secondary Education from a public educational institution, in a relevant field, minimum of a 2year Diploma Program, Bachelor 's degree preferred. Those in progress may be considered.
A minimum of 3 years of experience successfully managing a team with proven positive results in training, coaching, mentorship and performance management of employees
A minimum of four years' related experience, at least three of which includes direct experience in addictions, mental health, the homeless population or the indigenous
An understanding of addictions including: withdrawal management, harm reduction, stages of change, trauma informed care and recovery oriented systems of care
Strong interpersonal communication skills and the ability to communicate with discretion and maintain confidentiality of clients, staff concerns & disciplinary procedures
Experience in crisis management (deaths, critical incidents etc) including facilitating and debriefing groups
Must be tolerant, nonjudgmental with a high degree of compassion and empathy towards the homeless and those struggling with addictions and or mental health
Proven crisis management, problem solving skills, rapportbuilding and advocacy skills
Belief in harm reduction and housing first
Must have the ability to work shift work, including overnights
Computer literacy, including effective working skills in MS Word, Excel and Outlook
An understanding