Purchasing Agent, Campus Stores - Oshawa, Canada - Durham College

Durham College

Verified Company

Oshawa, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

About Durham College:

Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities.

With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of the GTA's Top 100 employers.

The college offers a wide range of market-driven programs across multiple disciplines, including culinary management, farming and horticulture, business, IT, construction and trades, science and technology, health care, engineering, social and community services, justice, media, art and design.

With a focus on experiential learning, DC graduates are known for having the skills and knowledge employers need. More than 104,000 alumni represent the college, both locally and around the world.

Serving the Durham Region and Northumberland County communities for over 50 years, with campuses in Oshawa and Whitby, the college offers over 12,500 full-time post-secondary and apprenticeship students access to more than 145 full-time post-secondary programs - including four honours bachelor degrees and nine apprenticeship programs.

Led by over 1,860 full
- and part-time staff, DC has an estimated annual economic impact of more than $913 million on Durham Region.

DUTIES AND RESPONSIBILITIES:

Purchasing

Creation and management of logins for access to Online Course Adoptions for all faculty and relevant staff.
Translate and enter all course data into Course Planning program within Bookware in a timely manner so all faculty and staff have ability to perform material adoption
Set percentages to determine number of training materials to be bought, following existing rules.
Convert all requests into purchase orders and expedite orders
Contact various vendors/suppliers for purchasing quotes, shipping arrangements, and return policies.
Verifying and enter new vendor records into Bookware vendor accounts module.
Liaise with Accounts Payable, Finance, Shipping/Receiving in investigating and resolving vendor/client issues as they pertain to shipping timelines and/or invoicing
Provides the appropriate level of training, guidance and support as it relates to incoming purchases and/or backorders to internal staff and responding to requests from internal/external clients regarding purchasing procedures.
The incumbent acts as a central contact for Bookstore purchasing inquiries from staff members, vendors and students. Refers detailed enquiries to appropriate staff members.
Deals directly with students, instructors, admin/program coordinators and/or other campus store staff, with respect to status, alternatives, special orders, and finding appropriate material.
Deals directly with Instructors to obtain course pack files and instructions for printing by the Print Shop. Reviews the course pack files for access copyright compliance. Translate the order request onto a centralized order form for the Print Shop.
Ensure access copyright files are up to date with revised references if applicable.
Prepare and submit access copyright files once every semester to Access Copyright for review
Monitor all outofprint listings from publishers to ensure compliance and returns are initiated if due before quarterly returns.
Liaise with shipping/receiving for the return of textbooks after completion of each startup, usually week 7 or
Process royalty payments for textbooks sold through the Campus Stores that have an applicable royalty. Monitor textbook sales, issue purchase order, obtain an invoice from the author and liaise with finance for payment.
Secure all components for the Fitness and OTA/PTA kits and place orders using best practices for purchasing.
Analyze the needs and place orders for lab and office supplies for Oshawa and Whitby locations.
Utilizing Campus eBookstore for the management of eBook additions, deletions, sales and refunds
Participate in physical inventory count semiannually
Assist with various Campus Bookstore duties as required i.e. Event Days, cash, student inquires, pit sales, convocation etc.

QUALIFICATIONS:

A minimum of a three year Diploma/Degree in related discipline such as Business, Commerce, Finance, Accounting, Management Studies
A minimum of three years experience in a purchasing environment or Office Administration.
Experience within College environment an asset.
Excellent attention to detail, interpersonal and communications skills, highly developed customer service/conflict resolution skills, teambuilding, excellent organizational and time management skills must be discrete, confidential, selfmotivated and exercise good judgement.
Must have the ability to multitask and be circumspect with confidential information.
Knowledge of Bookware, Banner and FAST would be considered strong assets.

Required Skills:

Starting Rate:
$28.56;

Four Year Rate:
$33.11

Require