Receptionist (6 Months Contract) - Burnaby, Canada - SGS

SGS

Verified Company

Burnaby, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Company Description

Make an impact with SGS With more than 94,000 employees and 2,600 offices and laboratories across the world, SGS is a silent force working hard behind the scenes to deliver quality and integrity to businesses across nine industries.

As the world's leader in providing inspection, verification, testing and certification services, Forbes ranked the SGS Group as one of the world's top multinationals and one of the world's most innovative companies.

The Dow Jones Sustainability Index has also recognized the SGS Group for its sustainability processes. In Canada, SGS employs over 2,000 team members across 70 locations.

Job Description:

This position will be responsible for greeting visitors, answering telephone calls and a wide array of administrative related duties.

Answers and directs telephone calls appropriately
Greets scheduled visitors and directs to appropriate area or person
Greets unscheduled visitors to determine purpose of visit
Signs visitors into the building including contractors.
Controls Visitor access to the building.
Process outgoing local and overseas couriers
Forward incoming mail and prepare/send outgoing mail
Oracle base responsibilities include I-Procurement, I-Expense
Receives and processes invoices for the building and other departments as required.
Books conference and board rooms and arranges for lunches if required.
Maintains Outlook groups for the building.
Issues Kronos cards for the building.
Update and distribution of internal phone list
Organization of local charity sale items to employees
One of the "First Point of Contact" for Emergency Response Team situations
Orders and maintains office supplies, cleaning supplies and coffee supplies.
Ensures office equipment in reception area is working properly and arranges repair work
Provides mutual backup support to other administrative staff as required.
Directs day cleaner with special requests.
Contacts Vendors to clarify orders or pass on special request.
Create tracking spreadsheets for invoicing
Processing of invoices, assigning costs to appropriate departments
Payment investigation
Sourcing and creating purchase requisitions, and receiving of goods and services in the system
May be assigned special or ad hoc projects, periodically.
Extended hours and shift work may be required from time to time.
Travel to other SGS locations or client locations may be required from time to time.

Qualifications:

Minimum of a High School Diploma or a General Educational Development equivalency (GED).
Postsecondary education in an administrative field is a strong asset.
Experience: 3 years of previous working experience in a Receptionist/Administrative related role is required

Required Skills:

Must be able to read, understand and follow work instructions in a safe, accurate and timely

manner.

PowerPoint & Outlook).

Proven ability to manage and coordinate multiple projects in a fastpaced, highly professional environment.
Ability to work well with others & independently.
Proven time management skills and a strong attention to detail.
Works well under pressure.
Ensures full compliance with the company's Health & Safety, Code of Integrity, and Professional Conduct policies.
Ability to work well with others, independently and remain at workstation for extended periods of time

Additional Information