Bilingual Administrative - Halifax, Canada - YMCA of Greater Toronto
Description
Hourly Rate: $19.00Location: Atlantic-Quebec Region
Work Hours: Seasonal employment: Part-time October to May, Full time May to August
Employment Type: Seasonal
Number of Vacancies: Multiple
Anticipated Start Date: Immediately
Deadline to Apply: January 14, 2023
**Location, Period of Employment, and Salary**:
**Emplacement, période d'emploi et salaire**:
**Be the Spark** Join our passionate Student Exchange Program Team and help us to achieve great things in our community
The YMCA Summer Work Student Exchange is a national exchange program offering opportunities for youth to improve their second official language skills (English/French) while gaining important employment experience. Participants, 16 and 17 years of age, travel to another community within Canada - where the other official language predominates - for 6 weeks during the summer. Youth are provided with a homestay and paid employment to deepen the cultural exchange through immersion. They participate in weekly program activities organized by the Local Coordinator in their new community.
The _Administrative Coordinator _must be a post-secondary student. They will support the Atlantic-Quebec Regional Coordinator and National Coordinator in the administrative processes of the program. responsibilities including, but are not limited to: creating and maintaining files; following up on outstanding documentation from participants, staff and employers, supporting staff training; supporting program promotion; reviewing expense claims; tracking supplies and inventory; mailing and distributing program materials; assisting in organizing travel; and other projects as they arise.
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Le programme Emplois d'été Échanges étudiants est un programme d'échange national qui offre aux jeunes la possibilité d'améliorer leur connaissance de leur seconde langue officielle (français/anglais) tout en acquérant une expérience de travail pertinente. Les participants, âgés de 16 ou 17 ans, vont
vivre dans une autre province canadienne, où l'autre langue officielle prédomine, pendant 6 semaines durant l'été. Les jeunes vivent dans une famille d'accueil et occupent un emploi rémunéré afin
d'approfondir leur expérience interculturelle par le biais d'une immersion. Ils participants à des activités de group hebdomadaires organisées par un coordonnateur local.
Le poste de _coordonnateur administratif _sera occupé par un étudiant de niveau postsecondaire qui appuiera la Coordonnatrice régionale et la Coordonnatrice nationale dans les éléments administratifs du programme d'échange. Ces éléments comprennent : création et maintenance de dossiers; suivi auprès des participants, du personnel, des hôtes, et des employeurs quant aux formulaires et réclamations manquants; soutien à la formation du personnel; soutien à la promotion du programme; examen des réclamations de dépenses; inventaire; distribution de matériel de programme; aide à l'organisation du déplacement pour plusieurs centaines de participants et de personnel; et d'autres projets selon les besoins.
**In this role, you will**:
- Provide administrative support to the Regional Coordinator and National
- Communicate with Staff and Employers, regarding outstanding forms and expense claims.
- Assist the Regional Coordinator with staff training (logistics and some training sessions) and program promotion.
- Assist the National Coordinator with travel
- Collaborate with other Administrative Coordinators across the
- Once or twice per summer, conduct program-monitoring
- Perform other duties as assignes
- ______________________________________________________________
- Offrir un soutien administratif à la Coordonnatrice régionale et la Coordonnatrice
- Communiquer avec le personnel, les employeurs et les organisations de soutien local concernant les formulaires et les réclamations en attente.
- Appuyer la Coordonnatrice régionale dans les domaines de la formation du personnel (logistique et quelques sessions de formation) et de la promotion du programme.
- Appuyer la Coordonnatrice nationale dans le domaine du
- Collaborer avec les coordonnateurs administratifs à travers le
- Une à deux fois par été, participer à une visite de surveillance du
- Effectuer toutes autres tâches connexes qui lui sont confiées.
**You bring**:
- Bilingualism in French and English is required
- Experience with administration
- Experience with event coordination or travel coordination or would be an asset
- Strong organizational and problem-solving skills, as well as attention to detail
- Ability to work independently
- Excellent written communication skills
- Well-developed interpersonal and relationship building skills; ability to establish rapport with members, staff and volunteers
- Commitment to working in a socially inclusive environment responding with sensitivity and personal awareness to the div
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