Program Coordinator - University, Canada - University Health Network

University Health Network

Verified Company

University, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Contract

Department: Research

Company Description:

The University Health Network, where "above all else the needs of patients come first", encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of ground breaking firsts and a purpose of "Transforming lives and communities through excellence in care, discovery and learning", the University Health Network (UHN), Canada's largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.

Union:

Non-Union

Site:
Princess Margaret Cancer Centre

Department:
Surgical Oncology

Reports to:
Research Manager

Work Model:
On-Site

Grade:
N0:05

Hours:35 hours per week

Salary:
$ $38.40 per hour: To commensurate with experience and consistent with UHN compensation policy

Shifts:
Monday -Friday

Status:
Temporary Full-Time (12 Months contract)

Closing Date:
May 11,
2024

Position Summary

Working under the direction of the Research Manager, and Principal Investigator Program Coordinator will be assisting in coordinating operating budgets; coordinating and completing financial billing and payment activities; provide grant submission support; ensuring the efficient operation of the portfolio office/ program; coordinating internal and external meetings, reviews and events; providing project support as required; supporting the development of annual reports; liaison with vendors and external sites.

Duties

Coordinates complex scheduling of internal and external stakeholders for portfolio meetings, reviews and events. Participants as required; multiinstitution, provincial collaborative planning meetings.
Coordinates planning of regular accountability reviews, including document preparation, scheduling and communication with senior staff (e.g. Board of Directors, Site Leads)
Coordinates the planning of large regional multidisciplinary meetings and/or events (>35 people), including booking of venue and technical requirements (AV), development of event posters/information packages, booking accommodations and travel for guest speakers and other key arrangements
Prepares and disseminates materials for meetings, reviews and events including agendas, minutes*, supporting documentation, templates, etc. (*minutes for Executive Committee include complex clinical and research concepts and must be documented in detail)
Completes documentation for reporting on meeting, review and event outcomes
Manages multiple competing priorities, timelines and responsibilities of multiple programs, projects and services
Prepares detailed project plans and supports implementation of portfolio projects as assigned
Coordinates and completes financial billing and payment activities under the direction of the PI/Chair
Performs crossfunctional duties and other duties consistent with the job classification, as assigned and/or requested.

Qualifications:

At minimum, a Bachelor of Science or Bachelor of Business required, MSc or MBA preferred
At minimum, 4 years of practical and related experience
Five (5) years related office administration support experience required
Project management experience required
Project management certification, preferred
Previous onthejob computer/wordprocessing, database and spreadsheet software experience required
Experience in a Microsoft Office environment required
Excellent organizational and time management skills required
Excellent interpersonal and interprofessional skills required
Excellent verbal and written communications skills required
Ability to work effectively and efficiently under pressure required
Ability to use good judgment in assessing difficult situations required
Ability to effectively handle confidential matters and materials required
Previous supervisory experience preferred
Experience working in a health care environment an asset
Knowledge of medical terminology an asset
Project management/ supervisory experience an asset

Additional Information:

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks.

It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.