Office Assistant - Greater Sudbury, Canada - Public Health Sudbury & Districts
Description
Home » Join Us » Current employment opportunities » Office Assistant (Bilingual in French) # Job opportunity)Office Assistant (Bilingual in French) # Job opportunity)
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Full-time Permanent-Recruitment # CUPE)
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Division:
Health Promotion and Vaccine Preventable Diseases
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Location:
Sudbury Office Paris St
, Sudbury
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Fully On-site: The position requires 100% on-site placement; it is operationally dependent based on established criteria. Remote work is not an option.
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Salary:
$ $28.95 (as per CUPE collective Agreement)
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Additional benefits
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***:
- Comprehensive benefit plan
- Ontario Municipal Employees' Retirement System (OMERS) pension plan
- Vacation entitlement (starts at 3 weeks)
- Additional statutory holidays
- Employee Assistance Program
Position summary
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We are currently seeking a highly motivated professional to contribute to our organizational mission of working with our communities to promote and protect health and prevent disease.
Responsibilities
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- Participates in relevant agency committees/meetings and records minutes.
- Types, formats, and proofreads correspondence and documents in a clear, accurate, and concise manner.
- Maintains confidentiality and/or security of information.
- Provides assistance with divisional/team/program records and information management and retention functions.
- Assists with event planning by making arrangements for catering, venue/facility, audiovisual equipment requirements, room setup, etc.
- Operates the office and technical equipment to achieve required results and troubleshoots problems as required.
- Answers telephone calls, redirects telephone calls when appropriate, and assists the caller with requests and provides the necessary followup.
- Schedules and confirms client appointments.
- Communicates with staff, suppliers, external agencies, and the general public with tact and professionalism.
- Acts as backup for Intake and other Office Assistants within the agency.
- Assists with the orientation of staff, students, and volunteers as required.
- Prepares client charts.
- Compiles, tabulates, and prepares statistical data and runs reports as required.
- Sorts and distributes mail.
Requirements
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- Successful completion of a postsecondary certificate or diploma in Office Administration or similar discipline or equivalent in education and experience.
- Minimum of one year relevant experience.
- Advanced oral and Witten proficiency in both official languages is required.
- Testing will be completed.
- Keyboard skills of 50 words per minute with accuracy.
- Ability to set priorities and meet deadlines of the position.
- Strong interpersonal and communication skills.
- Ability to problem solve, manage, and organize multiple tasks/projects.
- Ability to complete assignments with accuracy and attention to details is essential.
- Ability to work with minimum supervision, problem solve, and be an effective team member.
- Meticulous record maintenance skills with the ability to maintain filing systems and applicable databases.
- Excellent writing skills, including proper spelling, grammar, and punctuation.
- Knowledge of customer service principles and practices.
- Maintains current Ontario driver's license and has access to a reliable vehicle with agency required insurance for whom this is required.
- Ability to provide two acceptable identity documents in order to be enrolled/registered in eHealth Ontario (Acceptable identity documents).
- Ministry of Labour "Worker Health and Safety Awareness in 4 Steps" training certificate is required.
Send resumés with cover letter to
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Human Resources, Corporate Services Division
Public Health Sudbury & Districts
1300 Paris Street, Sudbury, ON P3E 3A3
Please include cover letter and resumé in one PDF or Word document.
Tel:
, ext. 570
Fax:
Application deadline
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will remain open until filled
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